Strategic Communications Project Coordinator

Job No: 541934

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Communications/Public Relations/Marketing, Advancement, Office/Administrative/Fiscal Support

Department:  - AD-VP ADVANCEMENT

Classification

Title:

Special Projects Coordinator

Classification

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience or an equivalent combination of education and experience.

Successful communications and marketing initiatives depend on thoughtful planning, seamless coordination, and strong partnerships. The Strategic Communications Project Coordinator is essential to the success of the Strategic Communications, Marketing & Engagement team, fostering collaboration and aligning people, processes, and projects to achieve shared goals. Working closely with SCME leadership, project sponsors, and stakeholders, this role manages project intake, tracking, communications, and workflow processes while ensuring expectations, timelines, and deliverables remain clear and organized.

The ideal candidate excels at balancing multiple priorities, building relationships, and creating the structure that helps teams do their best work.

• Work in close collaboration with Advancement SCME leadership to plan, organize and monitor the production of communications, marketing projects and events involving clients/project sponsors.
• Work with SCME directors to coordinate the talent and resources of the communications and marketing team to meet strategic objectives.
• Prioritize and organize multiple assignments and deliverables, and execute work flows often under tight time frames.
• Update and maintain the project management system throughout the production process.
• Ensure project deliverables are completed within project timeline and budget.
• Organize and save final electronic versions of documents and files in the system at the close of all projects
• Identify obstacles, resolve issues and devise solutions throughout the process to continually improve protocols, templates and procedures to maximize efficiency.
• Contribute to project production as needed.

• Build and maintain positive relationships and act as the liaison between SCME and other Advancement partners. Serve as the primary point of contact for projects.
• Communicate updates regarding scope, deliverables, milestones and/or deadlines in a timely manner.
• Schedule kick-off to initiate projects and coordinate regular status meetings as appropriate to inform team and stakeholders of project deliverables, provide updates and manage timelines.
• Conduct debriefing meetings at the end of projects to record wins and opportunities for future efforts.

• Work with clients/project sponsors to establish metrics and evaluate and analyze project performance.
• Produce accurate reports to guide future decision making as needed.
• Run weekly and monthly dashboard reports and send them to project sponsors.
• Track invoices and send them to appropriate cost center managers for payment.

• Serve on Advancement committees and manage special projects as needed.

Expected Salary: $53, annually, commensurate with experience and education.

• Affordable State Health Plans:
  Medical, Dental, and Vision Insurance
• Comprehensive Coverage:
  Life and Disability Insurance
• Secure Retirement Options:
  Generous plans to safeguard your future
• Paid Time Off:
  Including 11 paid holidays, as well as family, sick, and vacation leave
• Professional and Personal Growth:
  Opportunities through UF Training & Organization Development, leadership development, Linked In learning, and more
• Tuition Assistance:
  Benefit from the UF…