Administrative Assistant - Part Time

Job Details

Job Location:

Gainesville - Gainesville, GA 30501, Salary Range: $19.00 - $21.00 Hourly,

Job Summary:

This is a Part-Time role with an expected schedule of 20 hours per week.

• Understand all Wellroot Family Service models and the appropriate flow of services for each program
• Ensuring compliance and fidelity with HFA Best practice standard, HFGa policies and procedures, and grant deliverables in relation to the program
• Manage daily office operations, providing clerical and administrative support to program
• Coordinate program events, organize team meetings, events, etc. Preparing and editing documents, reports, and presentations.
• Collecting and entering data from various sources into databases. Ensuring the accuracy, completeness, and consistency of data.
• Performing regular data audits and quality checks. Identifying and resolving inconsistencies in data.
• Generating and interpreting data reports, charts, and tables. Analyzing data to identify trends and patterns, and making recommendations for improvements
• Development and implementation of monthly CQI meetings, projects and tracking.
• Implements a quality assurance plan based on family, staff and program input and data trends
• Collaborate partnerships with outside agencies, engage in ongoing communication.
• Coordinating post-graduation services for families who have graduated from the program. Coordinate post-graduation tracking, surveys and data analyses.
• Aid in the coordination and hosting of monthly parent support groups.
• Attends and participates in all scheduled Wellroot, Healthy Families America and Georgia Home Visiting Program conference, seminars and in-service trainings
• Represents the HF program at community functions and/or speaking engagements
• Supports First Steps Georgia Program with completing screens and follow up services
• Performs other related duties as required

• Minimum of a high school diploma or equivalent, college coursework preferred
• Experience in working with or providing services to children and their families
• An ability to establish trusting relationships
• Acceptance of individual differences
• Experience and humility to work with culturally diverse families
• Knowledge of infant and child development
• Willing to engage in building reflective capacity (e.g., capacity for introspection, communicating awareness of self in relation to others, recognizing value of supervision, etc.)

• This position is located out of our Wellroot office in Gainesville, Georgia, and the work is conducted in an office setting and across the campus.
• Fast-paced, working with vulnerable clients.
• The ability to maintain a flexible work schedule which will include evenings and weekends is required
• Must be able to lift up to 25 pounds
• Computer Work
• May be subject to imposed deadlines
• May be subject to hostile and emotionally upset clients, staff, family members, or the general public at times
• Work travel reimbursement for home visitations, work events, job related duties
• Has regular contact with clients and their staff, family members, and the general public
• Work in a variety of settings. Sit, stand, walk, bend, lift, move, squat, climb stairs, reach above shoulder level, kneels, pus, or pull intermittently during working hours.