Deputy Clerk - Magistrate Court

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Magistrate Court Full Time Employee Gainesville, GA, US

3 days ago Requisition

Salary Range: $18.57 To $23.42 Hourly

Performs a variety of tasks which support the operations of the Court including scheduling cases, receiving, recording and filing documents; assisting the public; receiving and accounting for money; acting in the Clerk’s stead; and assisting the Judge and the Court.

• Assumes duties of the Clerk of the relevant Court as required.
• Interviews and collects information from citizens.
• Receives, records, and files documents.
• Assures scheduling of cases and hearings.
• Prepares and types a variety of documents and records.
• Prepares and distributes court calendars.
• Collects, receipts, and accounts for money.
• Responds to inquiries and complaints from the public.
• Operates various office machines with emphasis on personal computers.
• Assesses information obtained from citizens to determine if case can proceed to the judge for a warrant.
• Prepares bench warrants, subpoenas, notices, writs of possession, judgments, and various other documents.
• Serves as case clerk during certain arraignments, trials, or other hearings; records dispositions, fines, court costs, jail time, payment schedules, and final orders.
• Schedules court dates and notifies all affected parties.
• Performs other relevant work as assigned.
• Helps as backup clerk for other clerks as needed.
• Regular and predictable attendance is required.

• High School Diploma or G.E.D.
• Three years clerical support experience.
• Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

• May be required to obtain Deputy Clerk Certification within six months of employment.
• May be required to obtain GCIC certification within six months of employment.

• Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
• Knowledge of court recording and filing regulations and procedures.
• Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
• Ability to type 35 wpm.
• Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals.
• Ability to follow oral and written instructions.
• Ability to communicate clearly and effectively, both orally and in writing.
• Skills in general computer operations and Microsoft Word, Excel, and other computer programs.
• Bilingual skills a plus.

• Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing);operate a computer and other office machinery, such as a calculator, copier, and printer.
• Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change.
• Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
• Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.
• Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs.
• Incumbents in this position are occasionally required to be on-call and work irregular hours.

• Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.
• Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all-inclusive, as it is intended to identify the major responsibilities and requirements of this job.

The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.