Office Manager

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Half-time Staff Gainesville, Gainesville, GA, US

Today Requisition

Brenau University is an equal opportunity employer and educator. The university does not discriminate on the basis of race, color, sex, sexual orientation, pregnancy, national or ethnic origin, age, religion, creed, disability, marital status, veteran status, citizenship, genetic information, or any other category protected by applicable federal or state laws in its employment practices or educational programs.

Brenau University is a drug-free workplace as certified by the Georgia Workers Compensation Board.

Successful applicants must be eligible to work in the United States on or before the confirmed start date. This includes being a U.S. citizen, a lawful permanent resident, or a foreign national with work authorization that doesn't require employer sponsorship. Individuals must maintain this eligibility throughout employment.

• Experience in a college or university setting preferred.
• Candidate will possess good written and oral communication skills.
• Candidate will possess good computer and clerical skills.
• Must possess strong customer service orientation and be committed to the education and development of college students.
• Candidate should be service oriented, honest, and professional.
• Position requires the ability to manage multiple priorities and the expertise to deal with sensitive and confidential issues.
• Knowledge of safety/fire/health/and risk management issues in the university environment preferred.

• Assists in organizing activities.
• Helps to disseminate departmental policies and procedures, which support the achievement of the department’s mission.
• Assists in administering the departmental budget. Helps with reconciliation of departmental credit cards as well as ordering uniforms and other necessary supplies or purchases for the office. These actions are done at the direction of the Executive Director of Security or his designee.
• Helps in planning activities relating to all aspects of public safety and crime prevention in a university environment.
• Assists with maintaining inventory of equipment and supplies and helps to assure proper maintenance of the security vehicles.
• Maintains proper filing of incident reports and physical security checks and other related documents.
• Assists in maintaining relevant records to include work orders, Clery documentation, mass notification systems, remote campuses, blue lights, special events, etc.
• Reports safety hazards to the Director of Security.
• Helps gather and provide crime statistics and fire statistics as required by state and federal regulations.
• Prepares special reports and undertakes special assignments as directed by the Executive Director of Security.
• May assist updating the departmental standard operations manual, emergency procedures manual, and other policy and operating statements.
• Establish and maintain effective working relationships within the university and outside. Additionally, will serve as a liaison with security vendors.
• Assists with the issuance and distribution of the university’s parking permits. Will input all data entry as relevant to the operations of the Security office.
• Performs related duties as assigned by the Director of Security or his designee.

No supervisory responsibilities required.

Half-time. 20 hours per week. Monday - Friday, 10am to 2 pm. Hours may be extended to meet the needs of the department. Nights/weekends as needed.