Leave Specialist

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Job Category

Human Resources

Work Shift/Schedule

8 Hr Morning - Afternoon

About the Organization

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role

Administers FMLA and LOA in a manner that will ensure compliance with FMLA, ADA and Federal and State regulations and NGHS internal policies. Responsible for maintaining timely and accurate records within the NGHS HRIS and employee files. Corresponds with employees and provides appropriate notices within the time frames required by NGHS Policy and/or applicable laws. Professionally interacts with employees, occupational health and department leaders to educate, inform and provide guidance for leave of absence practices, procedures and status.

Minimum

Job Qualifications

• Licensure or other certifications:
• Educational Requirements:
  
  Bachelors Degree
• Minimum Experience:
  
  Three (3) years FMLA administration experience
• Other:

Preferred Job Qualifications

• Preferred Licensure or other certifications:
  Professional HR Certification (e.g., PHR, SHRM-CP)
• Preferred
  
  Educational Requirements:
• Preferred Experience:
• Other:

Job Specific And Unique Knowledge,

Skills And Abilities

• Excellent verbal and written communication skills
• Excellent organizational skills
• Good working system knowledge to include MS Office (Excel, PowerPoint, Word), Lawson, and Kronos
• Ability to maintain strict confidentiality with sensitive information
• Exemplifies the organization's customer service standards
• Improves work process
• Meets all mandatory educational requirements
• Complies with confidentiality rules, polices, and regulations in all aspects of the job
• Demonstrates working knowledge of safety practices
• Promotes Teamwork
• Meets NGHS attendance standards
• Utilizes financial resources effectively
• Responds positively to change regarding work
• Demonstrates respect for co-workers

Essential Tasks And Responsibilities

• Responsible for day-to-day FMLA and LOA administration and compliance with federal laws. Maintains proficiency in all HRIS systems which relate to leave management and PDO as applicable to leave management.
• Responds to employee questions and inquiries regarding PDO, LOA, and FMLA, demonstrating courtesy and professionalism at all times.
• Responsible for preparation and distribution of all FMLA & LOA communication, electronic and paper, that employees require access to. Ensures compliance with FMLA laws and NGHS internal policies.
• Interprets policies and makes recommendations to employees and managers regarding FMLA and LOA options and requirements. Uses independent judgment to guide managers and directors to make correct decisions.
• Presents non-standard cases to Employee Benefits Director for review.
• Keeps abreast of federal requirements and NGHS policies pertaining to FMLA and LOA. Recognizes when changes need to be made regarding forms, leave packets, instructions to employees, etc. With approval of Employee Benefits Director, implements changes and revises leave packets and employee communication accordingly.
• Demonstrates ability to maintain strict confidentiality with sensitive employee information.
• Responsible for all imaging and tracking of FMLA documentation.
• Other administrative duties as required by Manager.

Physical Demands

• Weight Lifted:
  Up to 20 lbs, Occasionally 0-30% of time
• Weight Carried:
  Up to 20 lbs, Occasionally 0-30% of time
• Vision:
  Heavy, Frequently 31-65% of time
• Kneeling/Stooping/Bending:
  Occasionally 0-30%
• Standing/Walking:
  Occasionally 0-30%
• Pushing/Pulling:
  Occasionally 0-30%
• Intensity of Work:
  Occasionally 0-30%
• Job Requires:
  Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Other

Industries

Hospitals and Health Care

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