TJJD - Clerk III GNS

We are committed to transforming lives and building safter communities by working collaboratively, communicating openly, and upholding the highest standards of integrity and professionalism. Our team models accountability, transparency, and respect, taking proactive steps to ensure the physical and emotional safety of youth, staff, and the community. We strive for excellence through continuous growth, thoughtful decision making, and mission driven collaboration, supporting one another while embracing challenges that lead to meaningful, long-term impact.

Performs highly complex (senior-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, mail processing, or accounting. Work involves coordinating clerical activities such as compiling and tabulating data, entering data into automated systems, checking documents for accuracy, handling and transporting documents and/or stock and inventory, maintaining files, and assisting staff and the public in completing forms/documents.

May train and/or supervise the work of others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. May be required to work more than 40 hours per work week.

• Oversees the receiving, storing, and issuing of files, materials, and supplies and provides general clerical support to the department/facility.
• Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
• Opens and distributes incoming mail; prepares mail-outs; processes outgoing mail; and maintains and reviews records on postage, registered mail, and packages.
• Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, brochures, vouchers, journals, ledgers, requisitions, records, and other related forms.
• Reviews and edits information on agency records and recommends modification of forms or records.
• Maintains logs of work progress, document flow, or correspondence to locate and track documents being processed.
• Reviews data; verifies calculations; and edits spreadsheets, charts, graphs, and tables.
• Performs data entry, editing, maintenance, verification, retrieval, and inquiry/searches.
• Schedules and coordinates calendar appointments, travel arrangements, reservations, and completes travel related documents/vouchers.
• Coordinates the receiving, storing, and issuing of files, materials, and supplies.
• Delivers, picks up, or receives documents, supplies, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
• Arranges for the scheduling, transfer, and display of surplus property.
• Assists in resolving problems for staff and vendors.
• Assists in answering and routing incoming phone calls, taking messages, greeting and directing visitors to the appropriate staff.
• May assist in preparing reports and summaries and/or legal and/or statistical reports.
• May assist in conducting physical inventory of stock, supplies, equipment, and/or fixed assets.
• Performs a variety of related duties not listed, to be determined and assigned as needed.
• Performs all duties in compliance with agency safety policies and procedures:
  Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.
• Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

• Experience in secretarial, clerical, or general office work in a field relevant to he assignment.
• Pre-employment conditions require acceptable results from mandatory: pre-employment drug test; finger printing, criminal records check.

• Knowledge of office procedures.
• Knowledge of spelling, punctuation, grammar, and arithmetic.
• Knowledge of records management techniques and procedures.
• Knowledge of business or program terminology, methods, and procedures.
• Knowledge or ability to acquire knowledge of state/agency administrative, financial, purchasing, or warehousing policies and procedures.
• Skill in using a personal computer, applicable software, and other standard office equipment.
• Skill in answering phones and greet visitors.
• Skill in human and public relations.

• Ability to prepare and maintain records, files, and reports.
• Ability to transfer…