Operations Coordinator

Job type: Full-time position (available immediately)

Reports to: Chief Operating Officer

Job Overview:

We are seeking a highly organized and proactive Operations Coordinator to join our team. This role is essential in ensuring smooth office operations, managing administrative tasks, and providing laboratory support. As Operations Coordinator, you will also need to have excellent communication, problem‑solving skills and the ability to handle confidential information. The ideal candidate will value working on a fast‑paced work environment and being part of a highly dynamic and collaborative team.

The primary responsibilities of the Operations Coordinator include, but are not limited to:

• Manage front desk operations, including greeting visitors and handling phone calls with professionalism and courtesy
• Coordinate revisions of legal agreements between external stakeholders and our legal team
• Upload data to company’s databases and manage records
• Support accounting activities such as monitoring invoices, managing receipts and general financial record keeping
• Support office management tasks including organizing meetings, preparing agendas, and coordinating logistics
• Assist management with paperwork and records, including mail pick up and preparation of reports
• Assist with managing employee recruitment, scheduling interviews, and onboarding new hires
• Help plan internal or external company events
• Handle personal assistant responsibilities, including travel arrangements and personal scheduling for executives and other team members as needed

• Monitor the safety and compliance of the company facilities (for both office and laboratory)
• Manage ordering of supplies and coordinate equipment repairs
• Maintain company inventories and implement new ones as needed
• Ensure equipment is functional and routine services are performed (eg. annual inspections, biohazard waste pickup, laboratory services, etc.)
• Assist in training new hires on office and lab safety and operations
• Support R&D Director in the development, implementation and monitoring of laboratory policies

• Bachelor's degree in a scientific discipline or related field
• 2 years prior experience in administrative support and facility management
• 3 years prior experience in a laboratory safety/compliance role preferred
• Understanding of laboratory safety and regulatory requirements
• Highly self‑motivated, with strong problem‑solving skills
• Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
• Excellent written and verbal communication skills
• Attention to detail in proofreading and document management
• Ability to work independently with minimal supervision while maintaining a team‑oriented attitude
• Strong interpersonal skills and ability to work in a team environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), and data entry skills

Remedy Plan will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, marital or parent status, protected veteran status, or disability status.