Administrative Assistant - Gaithersburg

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $70,000.00/yr

Gaithersburg, MD

Monday-Friday, 8:00 AM - 5:00 PM

Are you an organized, proactive professional who thrives in a fast-paced environment? We’re seeking a full-time Administrative Assistant to provide high-level support to our client's leadership and help keep operations running smoothly. This role is essential in ensuring their executive can focus on strategic priorities while you manage the details that make everything work.

• Manage calendars, schedule meetings, and coordinate virtual and in-person appointments using tools like Outlook, Teams, and Zoom.
• Draft, edit, and send professional communications on behalf of senior leadership.
• Maintain and update company databases, including Hub Spot and Excel spreadsheets.
• Assist with marketing initiatives, promotional activities, and business development projects.
• Oversee office supply inventory and coordinate orders for branded materials, gifts, and other essentials.
• Conduct research on industry trends and client opportunities as needed.
• Take on additional administrative projects to support evolving business needs.

• Minimum 5 years of experience providing executive-level administrative support.
• Advanced proficiency in Microsoft Office Suite (Excel and Word required).
• Strong writing and proofreading skills with impeccable grammar and attention to detail.
• Hands‑on experience with Hub Spot REQUIRED.
• Exceptional organizational skills and ability to prioritize tasks independently.
• Comfortable communicating with executives, colleagues, and clients to gather information and solve problems.
• Self‑starter with critical thinking skills and the ability to learn new processes quickly.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.