Senior Administrative Technician

Applications are being accepted by the Department of Planning & Code Administration for a full‑time Senior Administrative Technician to perform a variety of complex and highly specialized technical and analytical duties and provide difficult and multi‑faceted technical administrative support for Department operations, programs, and projects. This position provides support to staff liaisons for the Planning Commission, Board of Appeals, and Historic District Commission, including drafting, preparing, maintaining, and processing official City documents;

preparing agendas, information packets, and minutes for meetings; conducting research; arranging and scheduling meetings; and maintaining calendars. Responsibilities also include performing duties of the Administrative Technician position as needed, assisting customers with permitting and licensing applications and renewals and assisting callers and visitors at the public counter at City Hall. The position reports to the Permitting Manager and also performs the duties and responsibilities of the Permitting Manager in their absence.

The ideal candidate will possess strong organizational, customer service, writing, and multi‑tasking skills, have excellent attention to detail, and exceptional interpersonal and communication skills to interact with internal and external customers. The ability to accomplish tasks under pressure and before deadlines on a consistent basis and proficiency in leveraging technology to enhance efficiency are essential. Must be able to anticipate and address issues and exercise appropriate judgment when executing responsibilities, and proactively provide assistance and support whenever and wherever needed.

Must be customer focused, flexible, and resourceful to adapt to changing priorities and deadlines, and able to handle last‑minute changes with composure and confidence. Fluency in English and Spanish is desirable.

40 hours per week, Monday through Friday; a core work schedule will be established based on operational needs. Some evening, weekend, and/or holiday work may occasionally be required. Starting salary for this position is negotiable within the target hiring range ($60,000 - $68,000) and will be offered at a level consistent with the experience and qualifications of the candidate. We provide comprehensive insurance benefits (medical, dental, vision, long‑term care, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

• Perform complex and highly specialized technical and administrative procedures to prepare and/or complete program/project requirements.
• Draft, prepare, maintain, and process official City documents and records, including meeting agendas, information packets, and minutes.
• Research and maintain City statutes and rules of procedure of City Commissions and Boards.
• Provide technical and administrative support to staff liaisons for the Planning Commission, Board of Appeals, and Historic District Commission.
• Arrange and schedule meetings; notify participants, confirm dates and times, reserve meeting sites, and prepare or assist with preparing materials needed at the meetings.
• Prepare or respond to invitations for activities or events; handle registrations; reconcile travel or event expenses.
• Maintain accurate and detailed calendar of events, due dates, and schedules; make reservations and schedule appointments.
• Assist with the department document retention plan and procedures.
• Assume the duties and responsibilities of the Permitting Manager as needed/assigned.
• Perform the full range of duties of the Administrative Technician position as needed/assigned.
• Assist with providing training and direction and evaluating the work of department permitting and administrative staff.
• Assist with reviewing and processing assigned Public Information Requests (FOIA Requests).
• Oversee special projects and departmental programs, including but not limited to pool bonding and structural garage programs, service requests,…