Administrative Assistant - Police Department

please read this entire announcement carefully before submitting your application

the gaithersburg police department is seeking an outgoing, motivated, and highly organized individual for the full-time position of administrative assistant i to perform a wide variety of entry-level clerical and administrative support functions that support and assist police personnel and the general public. This is a civilian position within the police department.

this position is the first point of contact for callers and visitors to the police department; the successful candidate must be able to represent the department in a professional and positive manner, have a strong work ethic, assist customers with tact and courtesy, remain calm under pressure and in stressful situations, and proactively provide assistance and support wherever needed. It is truly a team effort in the gaithersburg police department - our civilian employees work together with sworn officers to fulfill the day-to-day operations of the agency and to help members of the gaithersburg community when they need it the most.

40 hours per week, monday through friday; a core work schedule will be established based on operational needs. The ability to fluently speak, read, write, and comprehend in a language in addition to english (such as spanish, chinese, korean, etc.), is highly desirable.

starting salary for this entry-level position is negotiable within the anticipated hiring range ($42,000 to $48,000) and will be offered at a level consistent with the experience and qualifications of the candidate. We provide comprehensive insurance benefits (medical, dental, vision, long‑term care, life), paid time off, generous retirement contributions, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

in addition to completing the online job application, including the supplemental questions portion of the application, applicants who move forward in the process after completing the online application and questions will receive an email invitation to complete the personal history statement. Applicants must complete the personal history statement in its entirety, ensuring that the instructions in each section are followed and the information provided is complete and accurate.

the personal history statement is a comprehensive document requiring a significant amount of information. Applicants will have 14 days to complete the personal history statement. If you are unable to complete the personal history statement within 14 days of receiving the activation link, your account will be locked. Should you wish to unlock your account and reactivate your personal history statement, send a message via the online portal requesting additional time.

Please note that after 60 days, your account will be archived and unable to be reactivated. Again, only fully completed personal history statements will be accepted.

please note that intentionally lying or deliberately withheld information on the online application and/or personal history statement will result in an applicant's permanent disqualification from employment in the police department. Online applications and attached materials are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

• perform routine office tasks including answering phones; greeting, screening, and referring visitors and callers; data entry; copying, scanning, indexing, faxing, and filing; processing and distributing mail; and performing other general administrative duties as needed.
• respond to requests for assistance and information from internal and external customers.
• type, prepare, and/or compose routine correspondence, interoffice communications, reports, forms, spreadsheets, informational materials, and other documents.
• establish, prepare, organize and maintain computerized or hard copy files, logs, records, materials, documents, and information.
• respond to inquiries or complaints or direct to the appropriate person.
• receive and process…