Senior Administrative Assistant

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $70,000.00/yr

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Senior Administrative Assistant - Gaithersburg, MD

Location: Gaithersburg, MD

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Salary: $60,000-$70,000

Are you a detail-oriented, resourceful professional who enjoys keeping things organized and running smoothly? Our client is looking for a full-time Senior Administrative Assistant to support their leadership team and ensure day-to-day operations stay on track. This role is critical in helping the president focus on big-picture goals while you manage the essential details behind the scenes.

• Coordinate calendars, schedule meetings, and organize virtual and in-person appointments using tools like Outlook, Teams, and Zoom.
• Draft, edit, and send polished communications on behalf of senior leadership.
• Maintain and update company databases, including Hub Spot and Excel spreadsheets.
• Assist with marketing initiatives, promotional campaigns, and business development projects.
• Manage office supply inventory and handle orders for branded materials, gifts, and other essentials.
• Conduct research on industry trends and client opportunities as needed.
• Take on additional administrative projects to support evolving business needs.

• Experience: Minimum 5 years providing executive-level administrative support.
• Technical
  
  Skills:
  
  Advanced proficiency in Microsoft Office Suite (Excel and Word required).
• Communication: Strong writing and proofreading skills with exceptional attention to detail.
• CRM Expertise: Hands-on experience with Hub Spot is required.
• Organization: Ability to prioritize tasks independently and manage multiple deadlines.
• Professionalism: Comfortable interacting with executives, colleagues, and clients to gather information and resolve issues.
• Mindset: Self-starter with critical thinking skills and a willingness to learn new processes quickly.

This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to make a meaningful impact on a growing organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Mid-Senior level

Full-time

Administrative

Administrative and Support Services