Administrative Coordinator, US Medical Affairs-Oncology Business Unit

Administrative Coordinator – US Medical Affairs, Breast Cancer - Gaithersburg, MD

AstraZeneca is a global, innovation-driven biopharmaceutical business focused on the discovery, development, and commercialization of prescription medicines for some of the world's most serious diseases. But we're more than one of the world's leading pharmaceutical companies.

At AstraZeneca, we're proud to have a unique workplace culture that inspires innovation and collaboration. Here, employees are empowered to express diverse perspectives — and are made to feel valued, energized, and rewarded for their ideas and creativity.

We are currently recruiting an Administrative Coordinator in Gaithersburg, MD to provide direct support to the US Medical Head, Breast Cancer, within our Oncology Business Unit. This is an exciting opportunity to take on a challenging, proactive, and varied role in a fast-paced and dynamic environment, partnering closely with senior leaders who are shaping the future of breast cancer treatment.

If you thrive on complexity, enjoy anticipating needs before they arise, and take pride in enabling leaders to perform at their best, we'd love to hear from you.

• Executive Calendar Management:
  Manage a highly complex executive calendar, scheduling meetings, conference calls, and special events while exercising discretion on priorities and decision-making.
• Administrative & Project Support:
  Provide exceptional and broad administrative, coordination, and project support to the US Medical Head and extended team.
• Team Collaboration & Back-Up:
  Serve as an active member of the administrative support community, providing back-up coverage, training, and contributing to the ongoing development of shared best practices.
• Travel, Expenses & Correspondence:
  Handle mail disposition, multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, ensuring timely follow-through.
• Informed Deputy:
  Act as an informed deputy with internal and external stakeholders on behalf of the supervisor, interacting professionally with high-level VIPs and external visitors.
• Document Production:
  Produce accurate, properly formatted documents, PowerPoint presentations, and reports under tight deadlines.
• Communications:
  Prepare and edit correspondence and general communications for leadership review.
• AstraZeneca Systems:
  Apply working knowledge of AstraZeneca processes and systems to streamline execution.
• Leadership Team Support:
  Manage and coordinate agendas and pre-reads for the Medical Affairs Leadership Team (LT), support off-site planning and execution, and coordinate National Meetings in partnership with event planning — including All Hands, ONX, and congress coordination.
• Special Projects:
  Effectively manage special projects and other duties as assigned.

• High School diploma or GED
• At least 5 years of demonstrated high-level administrative support experience, including supporting senior leaders
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong writing and communication skills, with the ability to interact confidently with executives and employees at all levels
• Proven ability to prioritize time-sensitive assignments and manage competing deadlines
• Excellent verbal and written communication skills

The annual base pay for this position ranges from $67,952 - $101,928 USD Annual. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales…