Event Coordinator Gaithersburg, MD

Overview

Event Coordinator job at A Grand Event tent & event rentals. Gaithersburg, MD.

Position:
Event Coordinator/Event Designer

Location:

16165 Shady Grove Road, Gaithersburg, MD 20877

Office

Hours:

Monday-Friday, 9:00 AM - 5:00 PM (8:30 AM - 5:00 PM during peak seasons: May-June & Sept-Oct)

We are an established and growing tent and special event rental company serving the DC, Maryland, and Virginia area. We specialize in luxury weddings, political functions, high-end corporate events, graduations, and more. Our reputation is built on exceptional customer service, high-quality equipment, and a consistent 5-star client experience.

We are seeking an enthusiastic, detail-oriented, and customer-focused professional with a passion for the special events industry. If you love bringing event visions to life and thrive in a fast-paced, dynamic environment, this role is for you!

• Strong customer service and sales experience in a professional setting
• A passion for event planning and design
• Excellent communication and organizational skills
• The ability to multi-task and stay composed under pressure
• A team-oriented mindset with a proactive attitude

• Client Relations:
  Answer phone calls, respond to inquiries, and assist clients in planning their events.
• Event Planning & Design:
  Provide professional recommendations on tent sizing, layout, décor, and placement.
• Proposal & Contract Management:
  Create customized proposals, contracts, and floor plans using our rental software.
• Client Follow-Ups:
  Maintain consistent communication from inquiry to event completion.
• Site Evaluations & Permitting:
  Schedule walkthroughs, assist with permits, and coordinate logistics.
• Vendor Coordination:
  Work with venues, planners, and vendors to ensure seamless execution.
• Administrative Support:
  Data entry, filing, ordering equipment, and general office tasks as needed.
• On-Site & Industry Events:
  Occasionally assist with on-site event setups and represent the company at wedding expos and trade shows.

• Sales and/or event coordination experience (preferred but not required)
• Excellent communication & negotiation skills
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Strong problem-solving ability & attention to detail
• Basic math & spatial reasoning skills for event layouts
• Ability to multi-task and stay organized in a fast-paced environment
• Strong customer service skills and ability to build client relationships
• Ability to remain calm under pressure and resolve conflicts professionally

• Salary: $45,000 - $60,000 (Based on experience)
• Commission: $10,000 - $30,000+ (uncapped, based on sales performance)
• 401(k) retirement plan (company match after 1 year)
• PTO & Paid Holidays (New Years, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas)
• Opportunities for Overtime (OT) Pay (for hourly non-exempt employees)
• Bonus & Commission Opportunities (e.g., sales bonuses, annual performance incentives)

Creative, rewarding industry with endless opportunities to make an impact

Team-oriented environment that values your ideas and contributions

Opportunities for growth & professional development

If you’re passionate about events and looking for a company that values hard work, creativity, and exceptional customer service, we’d love to hear from you!

Apply today!