Human Resource & Finance Manager

Purpose of Position

The Human Resource & Finance Manager is a full-time, exempt position reporting directly to the Director of Human Resources & Finance and/or the Executive Director. This role is responsible for supporting the efficient operation of the Human Resources and Finance departments by providing high-level, confidential administrative assistance.

This position is exempt and has no staff bargaining unit coverage.

Performs a wide range of duties as assigned by the Director of Human Resources & Finance and/or the SEIU Local 500 Executive Director. Examples below are a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

• Confidential administrative support to the Director of Human Resources & Finance, the Executive Director, and the President of SEIU Local 500.
• Act as the first point of contact for HR and Finance related queries.
• Schedule meetings, coordinate support, and make travel arrangements as directed.
• Drafting basic correspondence to individuals relating to the employee life-cycle and labor relations.
• Foster and manage relationships with vendors in collaboration with the Director of Human Resources & Finance.
• Administrative support with preparing, copying, and distributing materials for events and special meetings as directed.
• Administrative support with preparing, copying, and collating materials and data for both Finance related and Human Resource related audits.
• Maintain Human Resource files and documents, both physical and electronic, as directed.
• Ensure up to date banks of document templates are maintained.
• Performs other duties as assigned to assist the Director of Human Resources & Finance, Executive Management, and the members of SEIU Local 500.

• Accounts payables support which may include: reviewing invoices and expense reimbursements, credit card account receipts reconciliation, ensuring appropriate back up documentation for all types of payments, accurate LM-2 coding of payments, producing Per Capita reports, and producing checks.
• Accounts receivables support which may include: depositing of checks; verification of deposits, accurate recording of deposits, and accurate LM-2 coding of receipts.
  
  Resolving queries from suppliers, invoice owners, and employees.
• Maintain banking set‑ups, requesting bank details, providing bank details, and verifying changes.
• Assist with Grant documentation and reconciliation.
• Assist with reconciliation of Payroll and other accounts.
• Other fiscal responsibilities as assigned.

• Provide administrative support for recruitment campaigns when needed which may include: posting job positions; scheduling and communicating with job candidates, processing reference requests and other background checks, preparing offer letters, notifying unsuccessful candidates, and managing the HR department email box.
• Assist with such duties as benefits enrollment, benefit education, onboarding new staff, and HR related software systems.
• Collate, prepare and submit accurate and timely biweekly payroll, inclusive of leave balances, all employee specific deductions, and employee expense reimbursements.
• Other human resource responsibilities as assigned.

• Excellent interpersonal skills – Must be able to demonstrate and maintain effective interpersonal working relationships with members, employers, staff, management, community partners and/or consultants.
• Excellent communication skills, both written and verbal. Able to confidently convey information and provide assistance, in a clear and easily understood way.
• Well organized with good attention to detail.
• Ability to complete multiple projects with shifting priorities and to meet deadlines under pressure.
• High level of diplomacy, discretion, and discernment. Can demonstrate an awareness of how to manage confidentiality in an HR/Finance setting.
• Self‑starter and problem solver. Able to work on own initiative and as a part of a team.
• Flexible approach to work. Able to work in a changing environment.
• Must be able…