Administrative Assistant

Volunteer State Community College

Administrative Assistant

Volunteer State Community College

To provide support for the dean and department faculty and staff by performing office administrative and clerical duties and delivering excellent customer service to ensure the efficient operation of the academic division.

Provides support for the Dean and department faculty and staff by performing office administrative and clerical duties. Acts as pointof contact for the department to the public and to other Collegeoffices. Collects and/or compiles data for reports and correspondence. Coordinates with office staff to answer telephone sand provide information, distribute incoming mail and paperwork,submit work orders for department, schedule meetings and events,maintain records and filing systems, monitor and order office supplies and equipment, prepare meeting agendas, attend meetings and record minutes as needed.

Works collaboratively with other staff support personnel to create, maintain, and update officeprocedure manuals and train as needed. Responsible for the following duties as appropriate:
Prepares/routes forms and operational records for budgets, grants, contracts, purchasing,audits, and personnel actions. Assists dean with materials relatedto department budget, purchasing, and Procard documentation.

Assists dean with items related to committee assignments and promotion/tenure cycles. Makes arrangement and preparation fortravel, conferences, appointments, special events or other business activities. Processes/submits pre and post semester paperwork foroff-campus instruction travel. Contacts faculty each semesterregarding office hours, grades, and required trainings. This position will be trained as a Building Coordinator which involvesdirecting building occupants in the event of an emergency orcrisis. Other duties as assigned.

High School diploma or equivalent.

• One (1) year of related office experience.
• Associate's degree.
• Certified Administrative Professional (CAP) Certification.
• Experience in higher education.
• Experience with Banner.

• Knowledge of administrative procedures and filing systems.
• Excellent oral and written communication skills.
• Ability to use business English and Math effectively.
• Proficient in Microsoft Office applications.
• Ability to multi-task in fast paced environment and handle confidential information.
• Ability to handle difficult situations and establish effective working relationships.
• Ability to adapt, learn, and utilize new computer software programs and understand new and changing policies and procedures adopted bythe College.
• Be committed to a positive customer service philosophy.
• Must be detail oriented, highly organized and self-motivated.

$35,778 - $42,935 annual salary depending on experience

• Insurance:
  Health, Dental, Vision, Life, Disability (long andshort term), FSA/HSA
• Wellness Incentive Program (if enrolled in Health)
• Educational Assistance:
  Fee Waiver, Spouse/Dependent Discounts,Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options:
  State of TN Pension (TCRS), 401a, 401K withup to $50/month match, 403b, and 457
• 14 Paid Holidays/Year
• Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Unofficial transcripts are acceptable for the application process.

Official transcripts will be required upon hire.
Applicants may be subject to a background check.