Marketing Admin Manager; Virtual

Position: Marketing Admin Manager (Virtual)
Hourly Rate: $0.00 JOB SUMMARY Supporting and managing all site marketing administration processes. This includes analyzing data and reports, running owner events, tracking customer issues, monitor Encore contract quality, processing all package information, tour information and managing tour manifest. Assists in ensuring all contracts adhere to policies of the site and the company, as well as all legal requirements. CANDIDATE PROFILE

Education and Experience

Required:

High School Diploma or GED Proficiency in English (additional language required for certain positions) Preferred - 4-year bachelor-s degree in Business Administration or related major; 1 year experience in sales administration, real estate, finance or related professional area. JOB SPECIFIC TASKS Maintaining Marketing Administration Goals:
Monitors Encore contract quality, procedures and methodology as well as entering them in the system and ensuring they have been charged in mortgage serve. Manages marketing tour availability, manifest, input of tours and reviewing tour manifest to ensure the Front Desk is putting accurate information on SE, premiums, effort codes and TO information. Runs all Cognos and OTM reporting for marketing and sales.

Daily entry and quality assurance check of all TO logs with bi-weekly TO report. Assists in ensuring all contracts adhere to policies for the site and the company, as well as all legal requirements. Produces First Time Buyer Report and managing what tours were first time buyers and who did not contact our Salt Lake City office. Maintains a log of this activity to send to Sales Leaders and Project Director.

Assists in ensuring all corporate and marketing policies are followed and site remains in compliance with corporate, state and federal policies regarding marketing at the site. Processes all payments and audits marketing and sales spiffs to ensure that everything is not paid until after rescission and back-up is attached. Produces CSS weekly report. Distributes report to all marketing and sales leaders with recommended coaching opportunities as well as who is not eligible for future contests and spiffs based on scores.

Processes all marketing and management payroll with quality assurance checks prior to sending to corporate. Runs overtime report and communicates to all leaders, including the Project Director. Runs Customer Issue and Quality Assurance Log report and sends template to Salt Lake City with QA compensation and/or resolution. Counting all banks for accounting including upstairs safe, marketing and sales front desk banks.

Runs all marketing reports bi-monthly for accounting compliance audits. Manages all marketing and sales events including owner cruises. Tasks include mailing, creative services, advertising, preparing documents, working with our corporate legal department and the preparation of documents, gifts, working with venders, negotiating, payment, etc. Assists in identifying opportunities to enhance the effectiveness of business processes. Trains and monitors associates in computer training at the site.

General duties from the DOM and or the PD. Managing and Conducting Human Resource

Activities:

Assists in recognizing and celebrating team successes. Assists the DOM and the Sr. Marketing Manager to coordinates staff schedules to accommodate peak periods as well as slow periods. Supports the development, mentoring and training of employees. Additional Responsibilities:
Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. Demonstrates personal integrity. Uses effective listening skills. Demonstrates self confidence, energy and enthusiasm. Manages group or interpersonal conflict effectively. Informs…