Office Assistant

Position Summary

Under close supervision, the student will be expected to provide administrative support such as covering the front desk with student intake and screening, answering telephones, creating forms, distributing flyers, scanning documents, preparing confidential documents for shredding, and providing proctoring services for Accuplacer and other testing room needs. Other duties may include simple clerical tasks such as filing, sorting forms and records, providing general office information to staff, students and faculty, checking mail, and logging incoming and outgoing mail as needed.

The student must have computer, telephone, and customer service skills, will run department errands as required, work with confidential information and records, and collaborate with the advisor as necessary. The student will also put packets together for new student orientations, provide new student tours and short presentations as needed, and perform other outreach functions.

Other duties as assigned and/or as needed.

• Ability to analyze and solve problems
• Highly developed ability to communicate effectively, both orally and in writing
• Ability to effectively manage time and schedules
• Ability to follow schedules and meet deadlines
• Ability to initialize and operate computer hardware and software systems
• Ability to interact and communicate with people over the telephone, often in stressful situations
• Demonstrated ability to maintain confidentiality of records and information
• Ability to speak clearly with easily understood vocal inflection
• Ability to understand and follow specific instructions and procedures
• Ability to verify data input and correct errors
• Demonstrated knowledge of customer service standards and procedures
• Skill in organizing and coordinating
• Skill in the use and operation of basic office equipment

• High school diploma or GED

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third‑party site, please visit UNMJobs to submit an application.

• Cover Letter
• Resume

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.