HCSS Acquisition Associate

Overview

Join to apply for the HCSS Acquisition Associate role at The University of Texas Medical Branch
.

This is a contract position through Healthcare Systems Staffing (the UTMB in-house staffing agency).

• Process noncompetitive requisitions and issue purchase orders in accordance with applicable rules and regulations using an online purchasing system.
• Record, open, and tabulate invitations to bid using the online purchasing system.
• Correspond with parties involved to ensure orders, payments, shipping, and deliveries are timely and correct.
• Resolve discrepancies between purchase orders and invoices, delivery dates, delays, damages, and rejections.
• Assist customers and suppliers in problem resolution and provide general information regarding purchasing policies, procedures, and processes.
• Assist in outreach and educational programs related to Historically Underutilized Businesses.
• Analyze financial data and initiate appropriate actions when necessary; facilitate resolution of customer issues.
• Coordinate compliance with UTMB, State, and Federal rules and regulations.
• Assist in the development of office record-keeping systems; data entry including creation, retrieval, and update of electronic files; verify data accuracy.
• File and maintain purchasing documents (orders, bids, contracts, payment data, reports, correspondence) in accordance with current Record Retention Schedule.
• Compile data for necessary reports and interact with people at various levels inside and outside the process area.
• Handle routine inquiries regarding policies, procedures, and operations of the process area; support team process changes and new programs.
• Ensure compliance with UTMB, State, and Federal rules and regulations.
• Perform miscellaneous clerical duties (e.g., answering phones, copying, filing, faxing, maintaining area bulletin boards) and report service/process outcomes.
• Stay current with applicable laws, rules, regulations, policies, and procedures; adhere to internal controls and reporting structures.

• Required
  
  Education / Experience:
  
  High School Diploma or equivalent plus 2 years of work experience in an office environment.
• Knowledge, Skills and Abilities: Basic accounting skills; working knowledge of a personal computer; telephone professionalism and etiquette; good organizational skills; ability to create documents using word-processing, database, and spreadsheet software packages (e.g., MS Word, Access, Excel); good proofreading and verbal communication skills; basic problem resolution and time management skills.
• Equipment: Standard office equipment.
• Working Environment: Standard office environment.

• Specific job requirements or physical location may render this position security sensitive, subject to Section 51.215, Texas Education Code.
• Location:
  
  United States-Texas-Galveston
• Job Family:
  Supply Chain Management
• Organization:
  Health Care System Staffing
• Shift: Standard
• Employee Status:
  Non-Manager
• Job Level: Day Shift
• Job Posting:
  Oct 10, 2025, 1:07:35 PM

• Entry level

• Contract

• Sales and Management
• Industries:
  Hospitals and Health Care

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