Administrative Coordinator, School of Medicine Physician Assistant Studies; Galveston

Bachelor's degree or equivalent in related field and two years related experience.

Job Summary:

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Job Duties:

• Plans, organizes, and coordinates administrative duties.
• Performs personnel management functions such as recruitment, interviewing, and hiring for a department.
• Conducts employee performance reviews and makes recommendations for merit increases, promotions, and demotions.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable
• Assists administrator in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Manages office staff.
• Adheres to internal controls established for department.
• Performs related duties as required.
• Organizes and coordinates administrative activities for the Physician Assistant Studies program, managing multiple projects, priorities, and deadlines simultaneously.
• Provides professional and responsive support to students, applicants, faculty, staff, and other university departments.
• Creates and maintains Blackboard course shells and assists with course updates, evaluations, and other academic administrative processes.
• Coordinates purchasing, procurement, payments, reimbursements, and faculty/staff travel in accordance with university policies and procedures.
• Maintains accurate departmental and student records, spreadsheets, tracking systems, and documentation.
• Coordinates room reservations, building/access requests, meetings, calendars, and other departmental operational needs.
• Assists with department and program events, student ceremonies, and other special events by providing administrative and logistical support as needed.
• Coordinates all administrative processes related to student admissions, including maintaining applicant and admissions information and updating departmental tracking systems.

Equipment:

Standard office equipment.

Standard hospital, clinical and/or office environment

Salary Range:

Commensurate with experience.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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