Chief of Staff

What if your next career move put you directly at the table where major business decisions are made?

This position is responsible for the following. Other duties may be assigned.

• Supports the CEO-chaired Transformation Steering Committee with a monthly steering pack and eventually supports development of a monthly business review pack with the CEO and group-level team.
• Leads the Administrative Transformation Team day to day with outside consulting partners.
• Works with the COO and Operations Transformation Team, EVP Transformation, Chief Counsel, CFO, and the named owner of each administrative and operating area.
• Has no direct reports at the start; however, the ability to manage the President’s Executive Assistant and external advisors is essential. A small staff for document control and internal audit may be added as the work scales.

• Keep the integrated transformation plan and track both teams and every area owner against it.*
• Collect weekly status updates, risks, and decisions needed from each owner; escape issues to the President.*
• Lead the Administrative Transformation day to day with the consulting partner across finance, contracts, supply chain, HR, IT, and growth.*
• Hold teams to the sunset criteria: approved future-state processes, controlled policies, trained staff, and a completed self assessment.
• Drive teams to execute against commitments and step in to help before failure occurs.

• Set and run the calendar of team, steering, and leadership meetings.*
• Prepare agendas, pre-reads, and decision papers; record decisions and actions and follow them to closure.*
• Keep one integrated schedule across both transformation teams.*

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Gulf Copper Job Description

• Stand up and own the business system repository, including policies, procedures, desk guides, process maps, controls, and records.
• Capture every transformation artifact as it is approved; format, number, version, and file it.*
• Chair a Policy Control Board that approves and releases every new or changed policy and procedure.

• Complete a baseline audit of current business practices within the first 90 days.
• Keep every artifact audit-ready for customers, government reviewers, and external auditors.*
• Plan and run the internal audit and control-testing program; track findings and corrective actions to closure.
• With the Chief Counsel, check new practices against FAR principles and the specific requirements in company contracts.

• Set the templates and documents for internal reports to the President.
• Consolidate owner status into a weekly brief for the President and a monthly pack for the Steering Committee.*
• Keep a single register of open gaps, with owners and due dates.*

• Help the President manage priorities, correspondence, follow-ups, and decisions.*
• Prepare the President for internal and external meetings.*
• Act as a trusted channel between the President and the leadership team and handle sensitive matters with discretion.*

• Keep the leadership rhythm, repository, and Policy Control Board running as permanent business processes.
• Run the annual internal audit plan and support customer reviews and corrective actions.

Success is measured against the transformation milestones below.

• 30 days on board Meeting calendar, status templates, and weekly owner reporting in place
• February 2027 Repository live; baseline audit of current business practices complete
• Every month Steering pack delivered on time, with every owner reporting
• June 2027 Administrative team sunsets with all criteria met; its artifacts under control
• September 2027 Operations team sunsets; steady-state governance running
• Ongoing Every approved artifact controlled in the repository; internal audit findings closed on schedule

Required

• Bachelor's degree in business, engineering, or a related field.
• At least seven years of experience in complex manufacturing, investment banking, or consulting, ideally including experience as a Chief of Staff or in a PMO, internal audit, business systems, or operations leadership role.
• Experience building or running a controlled document, policy, or configuration management system.
• Experience preparing executive or…