Senior Business Coordinator - Maintenance - Offsite Clinics

Senior Business Coordinator
- Maintenance
- Offsite Clinics

** Galveston, Texas, United States*
* ** New*
* Clerical & Administrative Support

UTMB Health

Requisition # 2605616

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* Minimum Qualifications:

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* Bachelor's degree or equivalent and two (2) years of office-related experience.

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* Preferred Qualifications:

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* Prior experience and working knowledge of UTMB applications and processes, including:

+ People Soft FMS and HCM

+ Kronos

+ Procurement processes

+

Requisition management

+ Purchase order facilitation

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* Job Summary:

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* To manage, coordinate, and directly support the administrative and business management and/or staff activities within a Process/Department.

Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.

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* Job Duties:

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* **(Financial-related tasks)*
* + Maintains the financial stability of Process through effective and accurate inventory control and cost analysis.

+ Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.

+ Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.

+ Conducts cost studies and monitors Process's charge structure/billing system.

+ Monitors the Process's accounts receivable and posting of revenues.

+ Analyzes financial data and initiates appropriate action when necessary.

+ Develops and maintains annual accounting and budget reports.

+ Identifies variances in expenditures and makes recommendations for resolution.

+ Participates in Process budget discussions and develops Process budgets.

+ Participates in service center business plan discussions and develops business plans based on decisions made by the service center's operational leader.

+ Trains others in financial duties and responsibilities.

**(HR related tasks)*
* + Provides staff assistance in the development and interpretation of Human Resources policies and procedures.

+ Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.

+ Serves as departmental liaison with Human Resources in regard to employee disciplinary and grievance issues.

**(Customer Service)*
* + Works with customers to provide improved reports.

+ Ability to anticipate needs and schedule executives as related to projects and intervene to acquire information as necessary.

+ Responsible for administrative support tasks at the executive level.

+ Ensure smooth and seamless service in the executive office, managing day-to-day activities.

+ Ability to think independently and make decisions as necessary.

+ May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

**(Miscellaneous)*
* + Stays current with applicable policies, procedures, rules and regulations

+ Recommends, initiates, and facilitates the collaborative development of team process change and new programs.

+ Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.

+ Assists in Process projects by coordinating activities, maintaining records, and reporting on status.

+ Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.

+ Good overall knowledge of "expert" skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.

+ Adheres to internal controls and reporting structure.

+ Responsible for ordering and distributing supplies

+ Performs related duties as required.

** Knowledge/Skills/Abilities:*
* + Ability to work in a fast-paced environment while remaining on task and meeting deadlines

+ Self-starter with strengths in multitasking, strategic thinking, and time…