Scheduling Coordinator

Baystate Interpreters is looking for a dedicated and highly organized Scheduling Coordinator to join our dynamic team. In this role, you will be responsible for efficiently managing schedules for our interpreters and coordinating language service assignments to ensure timely and effective communication for our clients.

At Baystate Interpreters
, we are committed to providing quality language services that promote effective communication across cultures. With over 350 languages in our portfolio, our mission is to enhance accessibility and understanding in our diverse communities.

• Coordinate schedules for interpreters to ensure optimal coverage for assignments
• Communicate with clients to confirm language service needs and assignment details
• Monitor and update scheduling software to reflect accurate availability of interpreters
• Handle last‑minute changes and cancellations with professionalism and efficiency
• Maintain records of assignments, interpreter performance, and client feedback
• Collaborate with the recruiting team to support the operational flow of services

• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Proven experience as a Scheduler, Administrative Assistant, or in a similar role
• Strong understanding of scheduling software and proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills, with a customer service focus
• High level of organizational skills with the ability to multitask and prioritize effectively
• Ability to work independently and as part of a collaborative team
• Problem‑solving skills and the ability to remain calm under pressure

• Work in a collaborative and fast‑paced environment.
• Gain experience in the language services industry with opportunities for growth.
• Be part of a team that values accuracy, efficiency, and customer satisfaction.

📍 This is an in‑office position based in Gardner, MA.
📌 If you are passionate about connecting people, bridging communication barriers, and have a keen eye for detail, we'd love to hear from you!