Accounts Payable Clerk

Job Title:
Accounts Payable Clerk

Job Description

The Accounts Payable Clerk I accurately processes daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, while maintaining strict confidentiality of all privileged information. This role supports the finance function by ensuring invoices are properly reviewed, coded, reconciled, and paid in a timely and accurate manner, and by maintaining organized accounts payable records in accordance with established procedures.

Responsibilities

• Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
• Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
• Verify data on invoices, confirm appropriate attachments are included, and reconcile invoices with purchase orders and receiving records.
• Code account numbers for the proper distribution of costs and enter information into the computerized accounts payable system.
• Examine documents and invoices for errors or discrepancies, notify departments or vendors of issues, and initiate corrective actions.
• Prepare and generate checks for vendors and other payees, obtain required signatures, and sort checks for distribution.
• Receive, review, prepare, and distribute purchase orders in accordance with established procedures.
• Organize and maintain accounts payable ledgers, logs, and filing systems to ensure accurate and accessible records.
• Process invoices in the range of approximately $250 to $4,000 on a weekly basis.
• Maintain confidentiality of all financial and payroll information at all times.
• Collaborate with internal departments and external vendors to resolve invoice issues and ensure timely payments.
• At least 1 year of experience in accounts payable.
• Working knowledge of accounting principles related to accounts payable and accounts receivable.
• Ability to accurately process invoices, checks, and other accounts payable transactions.
• Understanding of the difference between accruals and prepaid expenses.
• Experience working with invoices, purchase orders, and receiving records.
• Ability to review and verify invoice data for accuracy and completeness.
• Proficiency in using a computerized accounts payable system.
• Attention to detail and accuracy when coding account numbers and distributing costs.
• Ability to identify and resolve invoice errors or discrepancies in coordination with departments or vendors.
• Experience handling payroll-related transactions.
• Must possess and maintain a valid California or Nevada drivers license or be capable of obtaining one within 30 days of employment.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Job Type & Location

This is a Contract to Hire position based out of Gardnerville, NV.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation…