Receptionist, Administrative​/Clerical

About Us:

Finlays Solutions is a leading partner to the B2B beverage manufacturing industry, recognized for its deep expertise, strong industry relationships, and commitment to innovation. The company plays a central role in supporting beverage brands, flavor houses, private label partners, and manufacturers through high-quality products, technical capabilities, and collaborative problem-solving. With a strong presence in the ready-to-drink beverage market, Finlays Solutions focuses on identifying emerging opportunities, expanding into new market spaces, and delivering solutions that meet evolving customer and consumer needs.

Finlays Solutions operates with a strong commitment to its mission, values, ethics, and long‑term goals, ensuring that every initiative reflects the company’s dedication to integrity, partnership, and sustainable success.

Job Summary:

The Receptionist performs a variety of clerical, administrative and customer service tasks to assist with the smooth operation of the organization.

Essential Duties and Responsibilities:

Performs clerical duties that may include sorting and distributing mail, maintaining records, reports, correspondence and files.

Responsible for checking in visitors and maintaining visitor log.

Answer phone calls and direct calls to the appropriate person.

Performs customer service functions by answering employee requests and questions and provides information to outside callers.

Responsible for updating, distribution and collection of daily sign-in sheets.

Maintains of inventory of office supplies; orders new supplies as needed.

Assists with all company functions, quarterly meetings, birthday and anniversary celebrations, special training, etc.

Oversee the scheduling and completion of services with vendors as needed.

Maintains company phone list.

Responsible for maintaining the highest level of integrity, professionalism, fairness and confidentiality in all aspects of job performance.

Performs other related duties as assigned.

Competencies:

An individual should demonstrate the following competencies to perform the essential functions of this position successfully.

Problem solving—identifies and resolves problems in a timely manner and gathers and analyzes information skillfully

Interpersonal Skills—maintains confidentiality, remain open to others’ ideas and exhibits willingness to try new things

Oral communication—speaks clearly and persuasively in positive or negative situations

Written Communication—edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information

Planning/organizing—prioritizes and plans work activities, uses time efficiently and develops realistic action plans

Quality control—demonstrates accuracy, thoroughness and monitors own work to ensure quality

Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent changes, delays or unexpected events

Dependability—consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly

Education and

Skills:

Two years of administrative and clerical experience preferred

Proficiency in MS Office Bi-Lingual (Spanish), a plus Physical Demands:

Vision, hearing and speaking to meet performance standards

Walk up and down long staircases multiple times daily, elevator available for use. We have a large facility, and this position needs to access many different places within the facility daily.

Required to sit for long periods of time, talk/listen via telephone, use keyboard and mouse to navigate…