Fall Event Manager

Position: Fall Event Manager

Location: High School

Position Type: Part-time

Description:

The Event Manager is responsible for executing all logistical and operational elements related to setting up school and community events. This role requires strong organizational, leadership, and problem-solving skills to ensure the smooth running of events, from equipment setup to venue preparation. The Event Manager will work closely with school staff, sports coaches, vendors, and volunteers to create a safe and efficient environment for all participants.

• Event Planning and Coordination
  • Collaborate with school administrators, sports coaches, and event organizers to understand the permit requirements of each sports event.
  • Develop detailed set-up plans for each event, including equipment needs, space utilization, and logistical considerations.
  • Coordinate with vendors and suppliers for necessary equipment and services (e.g., scoreboards, tents, seating, sound systems).
• Venue and Equipment Preparation
  • Oversee the physical setup of the event venue, including field, court, or gymnasium preparation.
  • Ensure all necessary equipment (e.g., sports gear, timing systems, goal posts, nets, etc.) is available, functional, and properly installed.
  • Set up seating areas, signage, and traffic flow for spectators, athletes, and staff.
• Team Supervision
  • Lead and manage a team of staff or volunteers responsible for event setup, ensuring that all tasks are completed on time and to standard.
  • Provide training and clear instructions to team members on their roles during event preparation and breakdown.
• Safety and Compliance
  • Ensure all event setups adhere to safety regulations and school policies, including crowd control measures and emergency preparedness.
  • Conduct pre-event safety checks to identify and mitigate any potential hazards.
  • Maintain clear evacuation routes and emergency access for medical personnel.
• Event Day Management
  • Be present during events to oversee setup completion, troubleshoot issues, and manage any last-minute changes or adjustments.
  • Liaise with coaches, referees, and event officials to address any operational concerns.
  • Maintain the cleanliness of the building and grounds (including the parking lot)
  • Ensure entry carpets are vacuumed and the lobby is mopped as needed
  • During inclement weather, shovel and salt walks as needed
  • Checking in with the permit holder often for any additional needs
  • Emptying trash cans as needed throughout the event
  • Restocking restroom paper products and soap during the event as needed
  • Securing all doors and arming the building
  • Ensure venues are restored to their original condition after events, including clean-up and equipment removal.
  • Supervise the breakdown of equipment and ensure proper storage or return to vendors after the event.

The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school.

The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.

As a product of our community-based strategic planning process completed in 2021, our district's mission is: 'As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders.' Our vision is: 'to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.'

The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus,…