Accounts Payable Specialist

Accounts Payable Specialist

Job Summary The Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation.

Duties & Responsibilities Code invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiency

Process customer refunds, coordinating with site management and customer service to resolve them promptly

Review daily credit card transactions for accuracy; research and escalate exceptions

Manage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliations

Research and resolve invoice discrepancies, communicating directly with vendors as needed

Build and maintain Excel import templates for high-volume vendor payable files

Keep vendor records, W-9s, and tracking tools accurate and current

Assist with fleet assignments, store supply orders and coding, and banking as needed

Support month-end close, including accruals and account reconciliations

Look for opportunities to streamline AP workflows, and recommend process, control, or automation improvements

Take on special projects and cross-train on adjacent accounting functions as team needs evolve

Required Skills & Abilities Strong understanding of accounting principles and practices

Solid technical skills in account reconciliation and month-end close

Detail-oriented with strong organizational and problem-solving skills

Self-starter who takes ownership of a process rather than waiting to be assigned the next step Track record of identifying inefficiencies and driving improvements, not just executing an existing checklist

Efficient time management, with the ability to handle multiple responsibilities against competing deadlines

Able to work independently and as part of a team Professional demeanor and positive attitude

Education & Experience High school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred3+ years of high-volume accounts payable experience required

Proficiency in Microsoft Excel and Quick Books Online required

Experience with  and Emburse preferred but not required

Comfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus