Executive Administrative Assistant

Executive Administrative Assistant

CBG Surveying Texas LLC, one of the most established and trusted land surveying companies in Texas, is seeking a highly skilled, mature, and proactive Executive Administrative Assistant to support the Director of Operations and the executive leadership team.

This role requires an individual with exceptional professionalism, confidentiality, and organizational expertise. The ideal candidate is a self-starter who thrives in a fast‑paced environment, can wear multiple hats, and brings a positive, solutions‑focused attitude to their daily work.

Status:
Full‑Time | In‑Office

Reports To:

Director of Operations & Executive Leadership

• Executive & Administrative Support
  • Provide comprehensive administrative support to the Director of Operations and the executive team.
  • Serve as the primary point of contact and administrative liaison for internal and external stakeholders.
  • Manage complex calendars, meetings, travel arrangements, and executive scheduling needs.
• Confidentiality & Professional Judgment
  • Handle highly confidential and sensitive information with absolute discretion.
  • Assist with confidential HR‑related tasks, including maintaining records and handling salary‑related materials.
• Office Coordination & Process Management
  • Develop, implement, and maintain departmental systems, processes, and standard operating procedures.
  • Interpret and communicate policies and procedures to employees as needed.
  • Maintain office operations, including supply inventory, document management, and filing systems.
• Communication & Correspondence
  • Review, route, and respond to emails, mail, and phone inquiries, tracking action items to completion.
  • Draft, edit, and prepare correspondence, reports, presentations, and administrative documents.
• Data Management & Operations
  • Utilize various software applications such as Microsoft Office, spreadsheets, databases, document management software, and presentation tools.
  • Gather, analyze, and prepare information required for executive reporting.
• Event & Meeting Coordination
  • Assist in planning and coordinating company events, meetings, conferences, and training sessions.

• Strong verbal and written communication skills; able to interact professionally with all levels of staff and external contacts.
• Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent time management skills with the ability to meet deadlines.
• Proactive, self‑directed, and resourceful, with strong problem‑solving and decision‑making abilities.
• High level of maturity, professionalism, and discretion, especially when handling confidential information.
• Strong interpersonal skills and a positive, team‑oriented mindset.
• Proficiency in Microsoft Office Suite and comfort with learning new technology platforms.
• Preferred:
  Associate’s or Bachelor’s degree; previous executive support experience strongly preferred.
• 2+ years of direct experience supporting executives within a privately owned or corporate business environment is required.

• Competitive compensation (based on experience)
• Health, Dental & Vision Insurance
• Paid Time Off (PTO)
• Opportunities for career growth and internal advancement
• A positive, team‑oriented company culture

This is a great opportunity to grow your career with a respected land surveying company that values its employees and clients. If you’re passionate about customer service and thrive in a fast‑paced, team‑oriented environment, we’d love to hear from you.