Administrative Assistant - 9th Grade Office Job Garland area,Texas USA,Administrative/Clerical

Job Description & How to Apply Below

Administrative Assistant - 9th Grade Office

Date Posted: 7/7/2026

Location:

001 LUFKIN HIGH

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications

High school diploma or GED
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Two years secretarial experience

Major Responsibilities and Duties Records, Reports, and Correspondence

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Maintain a school calendar of events.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

Receive incoming calls, take reliable messages, and route to appropriate staff.

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Other

Assist with planning, preparation, and setup of faculty meetings and campus activities.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

Maintain confidentiality.

Customer Care Skills

Provide professional communication with students, parents, community members, staff, and other professionals at all times.

Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff.

Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.

Ensure all requests for information are dealt with in an appropriate timeframe.

Create and maintain a welcoming, service‑oriented environment toward all internal and external customers.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Administrative Assistant - 9th Grade Office

Job Description & How to Apply Below

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