Immigration & Mobility Specialist; NASA Region

Overview

United. Inspired. Performance unites us, innovation inspires us, and commitment drives us to keep moving forward.

All new thinkers are welcome. We are looking for candidates who want to develop, grow, and dare to think new. Innovation is an important part of our DNA. If you appreciate an environment where you get to think new and constantly evolve, you will thrive here.

About us. Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification.

Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at

We succeed in our core business because we are passionate innovators with courage to change. With collaboration and mutual confidence, teams and individuals trust and support each other s abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities. Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility - including medical, dental, vision, prescription and telemedicine
• Wellness program
• Employee discounts
• Short and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Direct deposit
• Tuition reimbursement program
• Paid Vacation
• Paid Sick Time

The Immigration & Mobility Specialist is responsible for end-to-end domestic and international employee mobility, including immigration case management, relocation program execution, vendor oversight, and policy governance. The role partners with HRBPs, Talent Acquisition, Payroll, Compensation/ICB, managers, and external providers (e.g., Fragomen, ARC, KPMG) to deliver a compliant, high-quality employee experience across transfers, assignments (expat, local plus, STIA), and relocations within the NASA region (North America, South America).

Hybrid

• Develop, maintain, and continuously improve mobility and immigration policies (domestic & international), SOPs, FAQs, and templates; manage version control and change communications.
• Partner with ICB (Compensation) on global assignee terms & conditions; contribute to global projects and provide market feedback from the NASA region.
• Coordinate (or support, as agreed with ICB) the expat salary review process and related allowance/benefit updates; ensure accuracy and timely approvals.
• Own the process for business/support travel letters (employment verification, invitation, border letters); drive opportunities for automation (document generation/workflows) with HR Ops/IT.

• Lead/participate in RFPs, vendor selection, onboarding, and performance management for relocation, immigration, tax, and related services.
• Manage day-to-day vendor relationships (e.g., ARC Relocation, Fragomen, KPMG), SLAs, issue resolution, and continuous improvement.
• Management of the Sixt car leasing program.

• End-to-end domestic and international case management: intake, eligibility, costings, approvals, package setup, vendor initiation, and employee guidance.
• Oversee immigration filings with counsel (e.g., H1B/L1/O1, TN, work permits, PR pathways); ensure work authorization aligns with start dates.
• Coordinate relocation logistics (HHG, temporary housing, travel), onboarding (SSN for US inbound), and ongoing support; manage extensions, amendments, and repatriations.
• Monitor compliance (tax, immigration, labor, data privacy) and ensure accurate HRIS/Payroll updates.

• Advise managers, HRBPs, and Talent Acquisition on policy application, timelines, risks, and employee experience.

• Experience in a multinational or matrixed organization managing mobility/immigration complexity (domestic and international scope).
• 5+ years in Global Mobility/Immigration or closely related function with demonstrated ownership of end-to-end cases and vendor management.
• Hands-on experience with vendor RFPs, selection, contracting, and ongoing relationship management.
• Strong knowledge of expatriate assignment frameworks (expat, local plus, STIA), immigration categories, and compliance requirements.
• Proven ability to interpret and administer policy, partner with Compensation/ICB, and coordinate salary/allowance reviews for global assignees.
• Data…