Part-Time Engagement and Arts Projects Coordinator; Project Management Coordinator

One of the 7campuses of Indiana University (IU), IU Northwest is located in metropolitan Northwest Indiana, approximately 30 miles southeast of Chicago and 10 miles from the Indiana Dunes National Park. The campus has a student population of approximately 3,500 degree-seeking students and 1,800 dual-credit students and has been recognized by the Department of Education as a minority and Hispanic-serving institution.

The campus offers Associate, Baccalaureate, and Master's degrees from the College of Arts and Sciences, the College of Health and Human Services, the School of Business and Economics, the School of the Arts, and the School of Education. The campus is also host to IU School of Medicine-Northwest-Gary, the region's only 4-year medical doctorate program. As a student-centered campus, IU Northwest is committed to academic excellence characterized by a love of ideas and achievement in learning, discovery, creativity, research, and community engagement.

We are seeking a dynamic and motivated Engagement and Arts Projects Coordinator to contribute to our efforts to grow our engagement with our audiences and recruit new students into our arts programs. The person in this position will play a key role in facilitating community engagement and co-curricular arts programming, supporting events that shape our students' academic journeys.

• Assists with execution of outreach, marketing, and communication strategies.
• Manages the Arts Programming and School of the Arts' digital presence, including its website, social media platforms, newsletters, and internal campus announcements.
• Works with the Director of Arts Programming and Engagement to build on our engagement plan with new events, engagement pathways, partnerships, and incentive programs.
• Maintains a database of outreach email and newsletter lists of local teachers and community partners, including outreach status and follow-up calls and emails.
• Assists with planning arts events, including submitting work orders, catering requests, and coordinating event staff.
• Represents School of the Arts at community events.
• Distributes materials in assigned areas, businesses, churches, and other community locations.
• Maintains logs of areas/locations visited by retaining menus, brochures, and other materials from assigned locations.

• Provides experienced assistance with project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles highly complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance.
• Performs a variety of administrative skills and prepares correspondence related to the project.

• High school diploma or equivalent (such as HSED or GED)

• 4 years of relevant experience

• Demonstrated project management skills.
• Proficient in English written and verbal communication skills.
• Excellent collaboration and team-building skills.
• Demonstrated time management and priority-setting skills.
• Effective interpersonal skills.
• Ability to lead/manage others.
• Ability to drive multiple projects to successful completion.

• Strong organizational, project management skills.
• Entrepreneurial mindset with respect to the development of engaging arts events and programs.
• Proficiency in social media management tools and strategies.
• Background in the arts or museums is a plus.
• Ability to create compelling content for a variety of audiences.
• Strong administrative skills, including data entry, reporting, and record-keeping.
• Social media expertise, and a passion for the arts.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Gary, Indiana

This is an in-person position.

$19.14 - $30.63 per hour

20 hours per week, split across 3-4 days.

Hours are flexible around planned university events and programs.

There may be the possibility of overtime to meet requirements to be at on-campus events…