Project Manager - Building Maintenance

The purpose of this position is to perform professional and administrative work managing building maintenance, repair, renovation, and capital improvement projects from planning through completion.

Responsibilities included developing project scopes, budgets, and schedules; coordinating procurement, contractors, consultants, and stakeholders; monitoring construction, costs, quality, and regulatory compliance; and ensuring projects meet City standards and operational needs.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Assesses facility conditions, evaluates and priorities project needs, and assists in developing annual and long-term capital and maintenance plans
• Defines project scope, budgets, schedules, and cost estimates; coordinates consultants and construction documents; and reviews plans for feasibility and compliance with City standards
• Coordinates permit, plan reviews, inspections, and approvals while monitoring compliance with applicable codes, accessibility standards, environmental and historic-preservation requirements, and other regulations.
• Coordinates procurement and contract administration, including solicitation documents, pre-bid meetings, evaluations, negotiations, award recommendations, and compliance with applicable policies and requirements
• Manages building projects from authorization through completion, coordinating stakeholders, schedules, resources, construction activities, operational impacts, project meetings, and issue resolution.
• Monitors project sites for compliance with plans, schedules, quality, contract, and safety requirements; maintains documentation and coordinates inspections, testing, and corrective actions
• Develops and monitors project budgets, expenditures, forecasts, and funding documentation. Reviews payment requests, change proposals, contract amendments, and schedule impacts; identifies project risks and recommends corrective action within delegated authority.
• Serves as the primary contact for assigned projects, communicating scope, schedule, costs, risks, disruptions, and status to stakeholders. Prepares project reports and correspondence and maintains records in accordance with City retention and public-record requirements
• Coordinates project closeout, including final inspections, testing, punch-list completion, acceptance, payment, required documentation, staff training, record updates, and warranty follow-up.
• Performs related work as assigned.

• Associate’s degree in construction management or related field
• 10 years of progressively responsible experience managing public infrastructure, building construction, renovation, or facility-maintenance projects; or an equivalent combination of education, training, and experience

• Must possess and maintain a valid state driver’s license.

This is a physically demanding position. The following summarizes the physical activities, vision, and working conditions that are typical of this work.

The position requires climbing ladders, stairs, scaffolding, and ramps; maintaining balance on narrow, slippery, or uneven surfaces; and frequently standing or walking between work sites. Employees must be able to stoop, kneel, crouch, reach, grasp, and use their hands and fingers for typing, handling objects, and performing repetitive motions. The position also requires the ability to communicate clearly, hear and understand spoken instructions, and distinguish sounds at normal levels, with or without correction.

Visual requirements include…