Executive Assistant

We have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support

* Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders

* Prepare agendas, take minutes, and follow up on action items from leadership meetings

* Handle confidential correspondence and documentation with discretion

Operational Coordination

* Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones

* Support Directors with client onboarding, compliance documentation, and CRM updates

* Assist with preparation of presentations, reports, and proposals

Administrative Excellence

* Organise travel arrangements, accommodation, and itineraries

* Maintain filing systems (digital and physical) and ensure document accuracy

* Monitor inboxes and respond to routine queries on behalf of Directors

Project & Event Support

* Assist in planning company events, training sessions, and team offsites

* Track progress on strategic initiatives and provide status updates

* Support recruitment and onboarding processes for senior hires

Event Coordination

* Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics.

* This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance.

Requirements:

* Proven experience as a PA, EA, or similar role supporting senior leadership

* Excellent written and verbal communication skills

* Strong organisational and time-management abilities

* Proficiency in Microsoft Office Suite and CRM systems

* Proactive and solution-oriented mindset

* Calm under pressure and adaptable to changing priorities

* High level of discretion and professionalism

* Project coordination or event planning experience (Desirable)

* Experiencing handling social media platforms (Desirable)