Administration Assistant - Paediatrics

Main area Paediatrics Grade NHS AfC:
Band 2 Contract Permanent Hours Full time - 37.5 hours per week (Monday
- Friday 09:00am - 17:00pm) Job  

Employer Gateshead Health NHS Foundation Trust Employer type NHS Site Gateshead Health NHS Foundation Trust Town Gateshead Salary £25,272 pa Salary period Yearly Closing 06/10/2026 23:59

In the event of excessive applications being received this vacancy may close earlier than the stated closing date, you are encouraged to submit your application as soon as possible

IMPORTANT NOTE ON COMPLETION OF REFERENCE SECTION OF APPLICATION FORM

All references from current and previous employers will be sought and MUST cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Where possible this should be from two separate employers. Failure to complete this section may result in your application not being processed.

PLEASE NOTE
it is a requirement of this Trust that all successful applicants pay for their DBS certificate if a check is required for the post. This will be done through deduction from your monthly pay over a maximum of three months. It is also a requirement that all successful applicants register or are registered with the DBS update service where a DBS is required.

All new entrants to the NHS will be appointed on the minimum of the pay scale in line with Terms & Conditions.

Administration Assistant
- Full-time - 37.5 hours per week (Monday to Friday 9pm-5pm)

We are lookingto recruit aconfident, enthusiastic and organised Administrative Assistant to joinour busy clinical team.

This is avaried role providing essential administrative support to ensurethe smooth runningof the service. The successful candidate will be someone who is proactive, able to usetheir own initiative and confident in managing a varied workload withinabusy environment.

You will needto be ableto work independently, prioritise tasks effectively and adapttochanging demands, whilst maintaining a highlevel of accuracy and attention todetail. You willwork closely with clinical and administrative colleagues to support the delivery ofhigh-quality patient care.

This role would suit someone with strong administrative skills who enjoys working as part of a team and is committed to providing an efficient and professional service to patients, relatives and colleagues.

The successful postholder will provide administrative supportto the department and undertake arange of duties including:

• Opening, processing andactioning incoming postand preparing outgoing post, including scanning referrals to Central Booking.
• Coordinating and tracking patient notes, including requesting notes, updating
  
  Filefast records andmanagingthe transfer andreturn of notes between hospital providers.
• Undertaking general administrative duties including photocopying, scanning, filing, ordering stationery, uploading documents to Docstore and completing runner activities when required.
• Arranging interpreters,transport and other support services in conjunction with medical secretaries.
• Providing reception andward clerk cover during periods ofabsence to support continuity of service.
• Using Trust systems, including Careflow and Microsoft Office packages, to support effective administration and maintain accurate records.
• Working independently, using initiative to prioritise workload andrespondto changing service demands.
• Identifying and resolving routine administrative issues, escalating more complex matters appropriately.
• Maintaining confidentiality at all timesand ensuring patient information is handled securely in linewith Trust policies and…