Administrative & Procurement Assistant

An excellent opportunity for an Administrative & Procurement Assistant to join a well-established company based in Birtley, Gateshead

Job Type: Full-Time, Permanent

Location:

Gateshead, DH3

Salary: 28,000 per annum, depending on experience

Reports to:

Finance Manager

The administrative and procurement assistant role is to provide effective administrative and procurement support to the business, ensuring that purchasing activities, project-related orders, supplier requirements, documentation and general office administration are managed accurately, efficiently and in accordance with company procedures.

• Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department.
• Scan, organise and archive delivery notes in accordance with company procedures.
• Regularly monitor outstanding certificates and follow up with relevant parties to ensure required documentation is received and maintained.
• Complete meter reading submissions accurately and within required deadlines.
• Manage stationery requirements and place orders to ensure adequate office supplies are maintained.
• Provide general administrative support to the wider team and assist with other office requirements as necessary.

• Raise and process purchase orders for ongoing projects, ensuring orders accurately reflect project requirements and are raised within required timescales.
• Liaise with project teams to obtain the necessary information and approvals required to support purchasing activities.
• Process proforma invoices and online orders in accordance with company purchasing procedures.
• Regularly review outstanding purchase orders and proactively follow up with suppliers regarding overdue orders, supporting the timely delivery of goods and services to projects.
• Respond to and resolve purchase order queries, liaising with suppliers and internal departments as required.
• Manage PPE ordering, ensuring requirements are identified and orders are placed in a timely manner.
• Maintain appropriate purchasing records and ensure relevant documentation is complete and accurately recorded.
• Develop and maintain effective working relationships with suppliers and internal stakeholders to support the smooth running of procurement activities.
• Provide general procurement support to project teams and the wider business as required.

• Strong administrative, organisational and procurement skills.
• Good attention to detail and accuracy.
• Confident communication skills, both verbal and written.
• Professional telephone manner.
• Previous experience in a procurement, purchasing, procurement administration or similar role.
• Ability to communicate effectively with suppliers, project teams and internal colleagues.
• Proactive approach to chasing outstanding orders, deliveries and documentation.
• Ability to prioritise and manage multiple project and administrative tasks.
• Good computer literacy and ability to learn relevant purchasing and business systems.
• Reliable, methodical and organised approach to work.
• Ability to work independently and as part of a team.
• Ability to follow company processes and procedures consistently.
• Ability to work to deadlines and respond effectively to changing project requirements.
• Eligible to work permanently in the UK.
• Full driving licence

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.