PMO Secretariat

Overview

Who we are & what we stand for:
Gateshead Council is committed to helping Gateshead thrive. We’re looking for people who share a forward-thinking approach, value a good work/life balance, and want to contribute to an ambitious regeneration agenda. We offer flexi-time, hybrid working where possible, and a comprehensive benefits package.

A critical role at the centre of project and programme delivery. The EIG Group PMO sits at the centre of governance, assurance and delivery across a complex portfolio of regeneration and major projects. The team works with senior leaders, project professionals and multidisciplinary specialists to ensure robust governance, transparent decision-making and effective programme oversight. The PMO provides coordination, assurance and control to ensure programmes are well-managed, risks are understood and decisions are documented and auditable.

• Act as the professional Secretariat lead for PMO governance forums, supporting senior officers in complex, technical and commercially sensitive environments.
• Prepare and coordinate governance activity, including agenda setting, meeting packs, forward plans and commissioning of papers.
• Capture, interpret and distil complex discussions into clear, accurate and impartial minutes that reflect decisions, rationale, risks and dependencies.
• Use digital transcription and AI-enabled tools to support efficient minute-taking, ensuring outputs are quality-checked, contextualised and compliant.
• Maintain robust action and decision logs, ensuring accountability, follow-through and mitigation of governance or delivery risks.
• Ensure governance records are managed in line with FOI, data protection and information governance requirements, producing defensible and auditable documentation.
• Apply judgement to determine what must be formally recorded for legal, commercial, assurance and risk purposes.
• Liaise with senior officers and stakeholders to clarify complex points and ensure accurate representation of intent and outcomes.
• Provide wider PMO coordination and support, contributing to continuous improvement and broader programme assurance activity.

• Strong understanding of governance frameworks, decision-making processes and the Secretariat role within project, programme and portfolio environments.
• Proven ability to capture and accurately summarise complex, technical or commercially sensitive discussions into clear, decision-focused records.
• Experience supporting governance forums, boards or committees, including coordination of agendas, papers and forward plans.
• Knowledge of FOI, information governance, confidentiality and data protection, with the ability to produce compliant, auditable documentation.
• Experience maintaining action and decision logs and supporting assurance through structured governance processes.
• Strong organisational skills, attention to detail and the ability to operate effectively in fast-paced, multidisciplinary environments.
• Confident use of digital and AI-supported tools, combined with sound judgement, professionalism and excellent written communication skills.

• Competitive Salary: We offer fair and transparent pay that reflects your skills and experience.
• Outstanding Pension Scheme: We invest in your future;
  Local Government Pension benefits are available.
• Generous Annual Leave: 28 days of annual leave, rising to 32 days after 5 years (2 of which can be fixed by the Council), plus the option to buy up to 10 extra days.
• Flexible
  
  Working Hours:
  
  Up to 26 flexi days per year (subject to business needs).
• Hybrid & Flexible Working: Flexible and hybrid working options to suit you.
• Learning & Development: Access training, development and progression opportunities.
• Health & Wellbeing Support: Includes access to gym memberships and mental health resources.
• Cycle to Work Scheme: Tax-efficient scheme to save money and stay active.
• Electric & Hybrid Car Scheme: Salary sacrifice car scheme in partnership with NHS Fleet Solutions (after 12 months service).
• Exclusive Discounts & Salary Sacrifice: Discounts on shopping, travel and services via our employee benefits platform, with salary…