PMO Secretariat

Who We Are & What We Stand For

Do you want to help make Gateshead a place where everyone thrives? If that sounds like you, keep reading - we might be the perfect match.

We’re delighted that you’re interested in working with us. You’d be joining us at a very exciting time.

We pride ourselves on our ambitious and forward-thinking approach to taking care of Gateshead and its people, and we passionately believe that our employees reflect that spirit in truly enabling Gateshead to thrive.

At Gateshead Council you’d be a highly valued member of a team that recognises and respects the skills that you bring to your role, encourages creativity and passionately advocates a great work / life balance. Our actions speak louder than words, and with flexi-time and hybrid working available across many of our roles, as well as a full suite of outstanding employee benefits, we’re confident that it isn’t just the salary that attracts our staff.

The EIG Group PMO sits at the centre of governance, assurance and delivery across a complex portfolio of regeneration and major projects. The team works closely with senior leaders, project professionals and multidisciplinary specialists to ensure robust governance, transparent decision making and effective programme oversight. Operating in a fastpaced and high profile environment, the PMO provides critical coordination, assurance and control, ensuring that programmes are well managed, risks are understood and decisions are clearly documented and auditable.

• Act as the professional Secretariat lead for PMO governance forums, supporting senior officers in complex, technical and commercially sensitive environments.
• Prepare and coordinate governance activity, including agenda setting, meeting packs, forward plans and commissioning of papers.
• Capture, interpret and distil complex discussions into clear, accurate and impartial minutes that reflect decisions, rationale, risks and dependencies.
• Use digital transcription and AIenabled tools to support efficient minute taking, ensuring outputs are quality checked, contextualised and compliant.
• Maintain robust action and decision logs, ensuring accountability, followthrough and mitigation of governance or delivery risks.
• Ensure governance records are managed in line with FOI, data protection and information governance requirements, producing defensible and auditable documentation.
• Apply judgement to determine what must be formally recorded for legal, commercial, assurance and risk purposes.
• Liaise with senior officers and stakeholders to clarify complex points and ensure accurate representation of intent and outcomes.
• Provide wider PMO coordination and support, contributing to continuous improvement and broader programme assurance activity.

• Strong understanding of governance frameworks, decision making processes and the Secretariat role within project, programme and portfolio environments.
• Proven ability to capture and accurately summarise complex, technical or commercially sensitive discussions into clear, decision focused records.
• Experience supporting governance forums, boards or committees, including coordination of agendas, papers and forward plans.
• Knowledge of FOI, information governance, confidentiality and data protection, with the ability to produce compliant, auditable documentation.
• Experience maintaining action and decision logs and supporting assurance through structured governance processes.
• Strong organisational skills, attention to detail and the ability to operate effectively in fastpaced, multidisciplinary environments.
• Confident use of digital and AI supported tools, combined with sound judgement, professionalism and excellent written communication skills.

• Competitive Salary:
  We offer fair and transparent pay that reflects your skills and experience.
• Outstanding Pension Scheme:
  We don’t just offer a great salary we invest in your future too. Find out what benefits a Local…