Assistant Facilities Manager

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Assistant Facilities Manager

Newcastle Upon Tyne

The Assistant Facilities Manager will play a key role in the coordination and delivery of services across a busy 12‑school contract within the Northeast Priority Schools framework. Based at the Galliford Try Team Valley office, this role acts as the central point of contact and coordination between the Helpdesk, CAFM team, central Admin team, Site Engineers, and Contract Management team. The primary aim is to ensure that both planned and reactive tasks are raised, managed, and closed in line with contract requirements, while maintaining compliance with Health & Safety standards and Galliford Try policies.

• Assist the Contract FM to oversee day‑to‑day operations across 12 schools, ensuring service delivery meets contractual obligations.
• Act as the liaison between Helpdesk, CAFM team, Admin team, Site Engineers, and Contract Management team.
• Monitor and track tasks through the CAFM system, ensuring timely completion of planned and reactive works.
• Work closely with a team of 6 engineers and 3 contract management staff, providing support and coordination.
• Organise cover for engineers during sickness and holidays as directed by the Facilities Manager.
• Ensure all works comply with Health & Safety regulations, GT standards, and statutory requirements.
• Review subcontractor performance, including RAMS, remedial actions, and compliance documentation.
• Assist with reporting, life‑cycle planning, onboarding of suppliers, and maintaining COSHH records.
• Support invoice generation, purchase order processing, and timesheet approvals.
• Complete monthly compliance trackers and H&S reports.
• Respond to client and stakeholder queries promptly and professionally.
• Maintain visibility and communication across all sites to ensure client satisfaction.

• Strong organisational and coordination skills.
• Ability to manage multiple priorities across a large, multi‑site contract.
• Excellent communication and stakeholder management skills.
• Familiarity with CAFM systems and FM compliance standards.

With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long‑held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high‑quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office‑based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

We put our people first and our benefits package reflects that by offering a comprehensive…