Administrative Assistant II - Intake Processing - Woodman Jail Facility

Position: Administrative Assistant II - Intake Processing - Woodman Jail Facility (008503)

Job Description

Administrative Assistant II - Intake Processing - Woodman Jail Facility (008503) )

Organization

CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD

Primary Location

United States-Texas-GATESVILLE

Job

Office and Administrative Support

Employee Status

Regular

Schedule

Full-time

Travel No

Salary/Salary Range : $3,100.05 (Ret 2.5% Less)

Pay Basis

Monthly

Work Site Visits :
Yes

Study Material :
No

Overtime Status

Non-exempt

Job Posting

Jan 8, 2026, 6:00:00 AM

Closing Date

Jan 21, 2026, 5:59:00 AM

Job Summary

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Essential Functions

• Prepares, edits, and distributes correspondence and other documents ensuring conformance to rules, regulations, policies, and procedures.
• Files and maintains forms, records, and reports; compiles, organizes, and tabulates data; performs data entry and retrieval; and prepares related reports.
• Maintains logs of work progress, document processing, and other records.
• Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures.
• Scans intake documents into the Electronic Data Management System (EDMS) and performs quality control checks on scanned records.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Minimum Qualifications

• Education, Experience, and Training
  • Graduation from an accredited senior high school or equivalent or GED.
  • Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
  • Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://(Use the "Apply for this Job" box below)..html
• Knowledge and Skills
  • Knowledge of office practices and procedures.
  • Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Skill to prepare and maintain accurate records, files, and reports.
  • Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred.
  • Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
  • Skill to type 45 words per minute (with no more than 10 errors) preferred.
• Additional Requirements With or Without Reasonable Accommodation
  • A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
  • B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
  • C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.

Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH
EMAIL hr.selectionsteam3as.gov

Military Occupation Specialty Codes

• 15, 36, 42, 56, 68, 88, 89, 92, AZ, CS, LS, PS, RP, SH, SN, YN, 360
• 420, SK, 01, 30, 60, 66, 3A, SDI, 8A200

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

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