Accounts Payable Specialist

About the Role

Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist will be responsible for processing invoices (Analyzing invoices, supporting internal and external clients), expense claims, and producing weekly payments under company policies and procedures.

Leverage the available AP tools and systems to ensure supplier invoices are effectively processed:

• Monitor invoices in our workflow system and ensure accurate data entry in ERP system.
• Confirm accurate matching of invoices with receipts and their respective purchase orders.
• Ensure that invoices without purchase orders are routed to the accurate department for review and approval in our workflow system (Basware) and in accordance with the policies in place.
• Prepare invoices in our AP application (Basware).
• Verify and process expense claims.
• Work closely with internal stakeholders to ensure timely processing of invoices while verifying compliance with company policies and procedures.
• Prepare Wire, EFT/ACH, V-Card, Cheques, and Withdrawal Certificates payments on a weekly basis.
• Perform follow-up on invoice disputes and resolve billing and payment issues (e.g. outstanding/past due accounts, failed payments).