Billing Administrator - Utility

Robert

B. Somerville Co. Limited is seeking a detail-oriented and highly organized

Billing Administrator to join our Utility Division. This role is responsible for supporting the billing and invoicing processes for construction and utility projects, ensuring accurate and timely invoicing, maintaining project financial records, and assisting project teams with administrative and financial coordination.

The successful candidate will work closely with project managers, operations staff, accounting personnel, and clients to ensure billing activities are completed efficiently and accurately.

• Prepare, review, and process client invoices in accordance with contract requirements.
• Verify labour, equipment, material, and subcontractor costs prior to billing.
• Support monthly progress draws and project billings.
• Maintain billing schedules and monitor invoice status.
• Investigate and resolve billing discrepancies and client inquiries.
• Track change orders and ensure costs are properly captured for invoicing.
• Maintain accurate project financial records and supporting documentation.
• Support month-end and year-end financial reporting activities.
• Reconcile billing information between project teams and accounting systems.
• Generate reports related to project costs, billing status, and revenue tracking.

• Collaborate with project managers and coordinators to obtain billing approvals.
• Assist with document control related to contract and billing documentation.
• Maintain client and project information within company systems.
• Support audits and internal reviews by providing required documentation.
• Participate in process improvement initiatives to enhance billing efficiency.

• Organize electronic and physical records.
• Assist with correspondence related to billing and project administration.
• Ensure compliance with company policies and procedures.

• Diploma or certificate in Accounting, Business Administration, Finance, or a related field preferred.

• 2–5 years of billing, accounts receivable, project administration, or accounting experience.
• Experience in construction, utilities, engineering, or infrastructure industries is considered an asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Excel, Outlook, and Microsoft 365 applications.
• Experience working with accounting or ERP systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and as part of a team.

• Experience with construction contract administration and progress billing.
• Knowledge of utility or civil construction projects.
• Familiarity with project cost tracking and change management processes.
• Experience working within SharePoint, Teams, or document management systems.

Hours:

Monday to Friday, Full Time Hours

This is an in-office position. Open to Canadian residents only.

In the spirit of the Human Rights Code, we ask that resumes do not include personal data including, but not limited to age, health, marital and family status. As an employer committed to the principles of employment equity, we encourage applications from all persons including Black, Indigenous and people of colour, persons with disabilities, and persons of all sexual orientations and gender identities.

We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA).

We thank all interested applicants, however only those selected for an interview will be contacted.