General Office Assistant

Schedule

Monday to Thursday
:7:00 Am to 4:00 Pm

Friday
: 7:00 Am to 1:30 Pm

• Provide day-to-day administrative support to the plant and management team.
• Answer and direct incoming phone calls, emails, and general inquiries.
• Enter, update, and maintain production, shipping, receiving, and administrative information in company systems.
• Prepare reports, spreadsheets, forms, and other documentation as required.
• Assist with production scheduling, order tracking, and follow-up on outstanding items.
• Support Shipping & Receiving with paperwork, documentation, and shipment coordination.
• Prepare shipping documents, packing slips, labels, and other required paperwork.
• Assist with purchasing activities, including purchase orders, supplier follow-up, and tracking deliveries.
• Monitor office and plant supplies and coordinate replenishment as required.
• Maintain organized electronic and paper filing systems
• Support onboarding and administrative requirements for new employees.
• Coordinate meetings, visitors, deliveries, and general plant administrative activities.
• Assist supervisors and managers with reports, data collection, and special projects.
• Communicate with suppliers, customers, carriers, and other company locations as required.
• Ensure administrative records are accurate, current, and properly maintained.
• Help identify opportunities to improve administrative processes and reduce paperwork or duplication.
• Perform other duties and administrative tasks as assigned.

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office, particularly Excel, Word, and Outlook.
• Comfortable learning and using ERP, production, inventory, or other business systems.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong follow-up skills and the ability to work independently.
• Professional and approachable manner when dealing with employees, customers, suppliers, and visitors.
• Previous experience in a manufacturing or production environment is an asset.

Artificial Intelligence may be used to asses the applications.