Project Assistant

What will you be doing!

• Acting as a project contact to answer questions and obtaining and providing information to stakeholders within and outside the organization, ensuring timely and accurate responses.
• Acting as a liaison between departments, setting up and attending department meetings (taking minutes).
• Drafting, editing, formatting, organizing, prioritizing, assembling, filing and/or distributing documentation and forms to avoid delays and ensuring that reports and other documents are sent to customers before the established deadlines.
• Providing assistance to the staff within the department by processing project correspondence.
• Querying and preparing various reports in support of the department’s Project Manager and project staff, including the retrieval and analysis of data.
• Processing and entering data into a database or electronic filing system, including maintaining hard-copy and soft-copy filing systems.
• Ensuring project information is accurate by opening, tracking and closing work orders; monitoring expenses and revenues against budget.
• Preparing purchase requisitions and quotations.
• Creating and updating schedules with actual progress and forecasted schedule dates.
• Evaluating project progress: preparing, executing and overseeing implementation of improvement/action plans.
• Ensuring actions are being taken and reports on them are being made to customers and/or branch supervisors.
• Providing backup support to other project sections or other roles within the same section.
• Other duties as assigned by your manager.

• Education/Experience
  • Successful completion of secondary school (Grade 12) with 2-4 years of related experience or a college diploma in a related discipline (e.g. Project Management) and one year of experience.
  • Working towards a Certified Assistant in Project Management (Certificate).
• Knowledge, Skills & Abilities
  • Demonstrated oral and written communication skills are essential for writing a variety of procedures, letters, and formal correspondence and for dealing with internal and external client groups.
  • Knowledge of procedures, processes, policies and best practices in Project Management.
  • Knowledge of correct English usage, spelling, and punctuation, and experience editing, reviewing, and handling large documents.
  • Knowledge of Microsoft Office Suite for creating basic Word documents, formatting procedures, exporting and running reports, preparing presentations, and corresponding by e‑mail.
  • Knowledge of office equipment, including printers, fax machines, photocopiers, and scanners.
  • Knowledge of business systems:
    Oracle, Management Financial Report Centre, TRAK, P6 Scheduling.
  • Knowledge of project management terminology and software (Primavera P6, MS Project).
  • Ability to work independently and responsibly with minimal supervision, and to set priorities to meet conflicting deadlines.
  • Ability to plan, coordinate and organize projects.
  • Understanding of basic financial/accounting practices to assist with budget issues.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat’s “Standard on Security Screening” and the “Policy on Government Security.”

• Working schedule:
  Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.

• This position is part of the USW
  4096 Union and is governed by the terms and conditions outlined in the USW
  4096 Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear…