Coordinator, Document Controls Wide

What if you could redefine what’s possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it.

Shape the World Around You – As a Document Control Coordinator on our engineering projects team, you’ll sit at the centre of how information flows across a diverse portfolio of work, from small, fast‑turnaround assignments to complex mega and major capital projects. In this contract role, you’ll leverage your document control expertise and systems knowledge to keep multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing environment.

We're hiring the best talent regardless of location. The successful candidate may work from any WSP office location in Canada, with hybrid work arrangements available based on business and operational needs.

• Be accountable for document control activities across multiple concurrent engineering, EPC/EPCM and construction projects of varying size, scope and complexity, ensuring information is accurate, current and accessible.
• Set up, configure and maintain project document control environments in platforms such as InEight, Aconex, SharePoint and BIM 360, tailoring work spaces to client and project requirements.
• Maintain structured document numbering, metadata, workflows and revision control so project teams and clients can quickly find and trust the information they need.
• Process transmittals, submissions, reviews and approvals with a high degree of accuracy and speed, supporting tight project timelines and fast‑turnaround deliverables.
• Respond to internal and external document‑related queries, providing clear guidance on document control standards, processes and best practices.
• Perform quality checks on incoming and outgoing documentation to confirm alignment with templates, naming conventions and project standards.
• Safeguard version integrity by tracking revisions, managing superseded documents and supporting document‑related audits as required.
• Pivot quickly between priorities and projects, pausing work on one assignment and transitioning seamlessly to another as project needs evolve.

• Between 4 to 7 years of hands‑on document control experience in engineering, EPC/EPCM, construction or closely related industries, supporting both smaller jobs and large, complex capital projects.
• A proven track record managing document control for multidiscipline engineering environments (for example mining, oil & gas, power, infrastructure), with an understanding of how different teams use and rely on documentation.
• Strong proficiency with document management systems such as InEight, Aconex, SharePoint and BIM 360, including setting up work spaces, workflows and permissions.
• Deep understanding of document workflows, transmittals, revision control and industry documentation standards, with the ability to tailor processes to client‑specific requirements (e.g., Shell, TC Energy, Pembina, Cenovus, Atco).
• Exceptional attention to detail, organization and accuracy, with a focus on getting the right information to the right people at the right time.
• Comfort working with minimal supervision, while maintaining proactive communication with project managers and engineering teams.
• Agility to juggle multiple priorities and switch tasks rapidly in response to shifting project demands and deadlines.
• Experience mentoring or coaching other document control professionals or project coordinators (an asset).
• The ability to communicate effectively in both English and French is considered an asset.
• Knowledge of ISO standards and audit processes, and how they relate to document control and records management, is considered an advantage.

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