IN PERSON

Convertus is looking for a Scales Operator/Administrator in York, ON!

• Full Time In-Person
• York, ON

Your Mission:

We are seeking a detail-oriented and organized Scales Operator/Administrative Assistant to join our operations team. In this role, you will oversee the scale house during operating hours while providing administrative support that ensures the smooth and efficient day-to-day operation of the facility.

Here’s what an ordinary day of work might look like:

• Scaling trucks in and out of the facility, verifying weights, and ensuring accurate scale readings and documentation
• Directing truck traffic according to the site’s traffic control plan and established operational procedures
• Preparing and maintaining required scale reports for customers and municipal partners, ensuring accuracy and timely delivery
• Monitoring compliance with operational requirements, including hours of operation outlined in Environmental Compliance Approvals (ECA) and customer agreements
• Ensuring all contractors sign in, review applicable safety documentation, complete acknowledgements, and are properly documented
• Acting as a key point of contact with third-party dispatch teams regarding truck arrivals, material status, and daily operational updates
• Tracking and documenting material movement on a daily, weekly, and monthly basis, including tonnage and product flow throughout the facility
• Coordinating semi-annual third-party scale calibrations and maintaining related records
• Creating, organizing, and maintaining physical and electronic filing systems
• Providing administrative support to the operations team and assisting with day-to-day office functions
• Maintaining contractor records, including WSIB/Work Safe certifications and liability insurance documentation
• Tracking employee training records in E-Compliance and communicating upcoming or overdue training requirements
• Recording and documenting community concerns and complaints in E-Compliance as required
• Assisting with the purchasing of consumable items, including order placement, receiving, shipment tracking, and purchase order follow-up
• Maintaining historical financial and operational records through accurate filing and document management
• Supporting audit activities by retrieving invoices and other historical documentation as required

A full job description can be provided upon request to those candidates selected for an interview.

This job is for you if you:

• Have completed post-secondary education in Accounting, Business, or a related field
• Bring a minimum of 2 years of experience in an administrative, scale operation, accounting, or similar role
• Possess intermediate to advanced proficiency in Microsoft Office, particularly Excel and Word
• Have knowledge of general accounting principles, which would be considered an asset
• Demonstrate exceptional attention to detail and a high degree of accuracy in your work
• Are able to effectively manage multiple priorities and adapt in a fast-paced environment
• Possess strong organizational and time management skills
• Communicate clearly and professionally, both verbally and in writing
• Maintain strict confidentiality when handling company information and communications
• Consistently meet deadlines while producing high-quality work
• Hold a valid driver's license
• Are comfortable working with a variety of internal and external stakeholders, including contractors, customers, and dispatch teams
• Have experience maintaining records, tracking documentation, and supporting compliance-related activities

Compensation package:

• Hourly Rate – 27.20/hour CAD
• Paid time off – sick, vacation, volunteering
• Medical, Dental, Vision and Life Insurance
• Wellness program
• Employee Assistance Program
• RRSP with company match
• Pr…