Associate Academic Dean

ROLE SUMMARY  :
Under the supervision of the Academic Dean, the Associate Academic Dean is responsible for managing the dossiers related to Regular Education and Continuing Education including resource allocations, supervision of teaching and non-teaching personnel, preparation and management of budgets, community liaison and other administrative duties related to Regular Education and Continuing Education. Furthermore, under the supervision of the Academic Dean, the Associate Academic Dean also plays a key role in academic planning, the orientation, professional development and evaluation of both Regular Education and Continuing Education faculty.

The Associate Academic Dean works closely with other services within Academic Services, Student Services, the Registrar’s office, Human Resources, Department Coordinators and all members of the leadership team.

The Associate Academic Dean also assists the Academic Dean in other project management dossiers in his/her area of expertise.

The Associate Academic Dean will supervise a team composed of teachers, several Professionals and several Support Staff employees. The team in Academic Services includes the Academic Dean, three (3) Associate Academic Deans, five (5) professionals and ten (10) support staff employees.

DUTIES :
The main areas of responsibility of the Associate Academic Dean include:

Academic Programs/Activities

Provides leadership and support for the development, evaluation, revision and implementation of programs, actively promoting and facilitating an integrated program-based approach.

Works closely with the Academic Dean and other Directors in the development and implementation of the College Strategic Plan and the annual work plan.

Provides academic and pedagogical support and information to faculty, departments and program committees.

Provides leadership and support for the development and implementation of pedagogical projects, research and other special projects, and the implementation of information technology for teaching and learning.

Oversees the professional development of faculty through individual and collective activities, research projects, and workshops.

Provides oversight of the College co-op program, including supervision of the co-op coordinator and accountability for program quality and compliance.

Oversees the offering of non-credit courses.

Oversees the Recognition of Acquired Competencies (RAC) process.

Coordinates updates to the college viewbook to maintain accuracy, consistency, and alignment with college programs.

Workload Allocation/Organization

Generates clientele projections and actively contributes to the student registration procedure.

Plans and develops the staffing process and ensures proper application and reporting of teacher workloads.

Works in collaboration with the Registrar for the preparation of course schedules for faculty (in Clara).

Teaching/Academic Life

Participates in the selection and ensures the orientation of new faculty.

Ensures that faculty are evaluated in compliance with college policies.

Ensures the application of the Institutional Policy on the Evaluation of Student Achievement (IPESA).

Ensures academic departments and/or program committees prepare and implement annual plans and provide the College with reports of their activities and continually develop their programs.

Works closely with Department and Program Coordinators and other faculty to ensure understanding, obtain feedback and achieve consistent implementation of College academic policies, Ministerial requirements, new initiatives and local decisions.

Information Technologies

Oversees the overall requirements of the Information Technology sector to ensure proper software and hardware is in place to support the Campus’ academic and operational needs.

Collaborates with the IST Director at College Administration to ensure effective use of common resources and effective planning in IST.

Maintains the Academic Services SharePoint site.

Institutional Development

Works collaboratively with the Academic Dean on the development and follow-up of institutional dossiers.

Shares in the continued development of procedures and practices linked to the institutional…