Coordinator of Student Services; Temporary replacement

Position: Coordinator of Student Services (Temporary full-time replacement)
POSITION
Cégep Heritage College is currently seeking to hire a Temporary full-time replacement as Coordinator of Student Services in the Student Services department until the return of the incumbent.

MANDATE  :
Under the supervision of the Director of Student Services (DSS), the Coordinator of Student Services is responsible for certain management functions (leadership, organization, direction, communication, H.R. management, policy implementation and evaluation) respecting programs, services and operations related to major events in Student Services (i.e.: graduation, awards evening ceremony, parent night, etc.), the Athletics Department, recreational
activities, intramural sports, college league sports, socio-cultural, extra-curricular activities, wellness activities as well as overseeing the operations of the Student Services front desk. The incumbent is also responsible for the implementation and management of systems required for effective operation of the multi-purposes rooms and for the verification and control of departmental procedures related to his/her activities. The incumbent supports the mission,
vision and goals of Cégep Heritage College in both the regular and continuing education sectors. In consultation with other services, the incumbent manages all the sports facilities and the use of them. The incumbent will also be called upon to interpret and apply by laws, procedures and regulations related to the college, its activities and students.

FUNCTIONS:
The Coordinator of Student Services exercises his or her functions more specifically in the following areas:

For the College, the Coordinator of Student Services, in consultation with the DSS:

Represents the College both internally and externally on committees related to his or her sector of activities;

Ensures that all laws, policies, procedures and regulations related to his or her sector of activities and the College are respected;

Provides advice and recommendations to the Director of Student Services and to other Management members concerning his or her sector of activities;

Develops and promotes effective collaboration between his/her sector of activities and other College Departments and Services;

Coordinates the distribution of information regarding various operations under his/her responsibility;

Represents the Director of Student Services (when absent or not available) in situation pertaining to the enforcement of the Student Code of Conduct or crisis management.

For his or her Administrative Sector, the Coordinator of Student Services:

Assists the DSS with different administrative tasks related to the operations of the department;

Oversees the operation of the front desk and supervise personnel in this sector;

Provides guidance and supervision to staff;

Oversees Student Development and Activities which includes but not limited to: socio-cultural, extracurricular activities, multicultural activities and programming, sports and Varsity teams as well as some Health and Wellness programming;

Manages and supervises personnel working in his sector of responsibilities;

Prepares reports and recommendations aimed at improving services offered to students;

Is responsible for the management of budgets in his/her sectors;

Participates on College committees as assigned by the DSS;

Represents the College with external organizations and at the provincial level when required;

Works collaboratively with staff in Student Services;

Prepares the operational calendar for his/her sector to ensure that all college and Ministry deadlines are respected;

In collaboration with the DSS, conducts meetings with personnel, Student Services and other professionals and committees;

Prepares and develops forms, dynamic documents, writes and reviews procedures in consultation with the Director of Student Services;

Produces statistics related to operations under his or her responsibility and as requested by other College departments or external organizations;

Participates in the elaboration of policies, programs, work plans, development plans and budget plans related to his or her sector;

Is responsible for the organization of various students’ events such as, but not limited to…