Admin Coord

Hybrid(Tuesdays & Thursdays onsite from the Geneva,IL office)

HMH is a learning technology company committed to delivering connected solutions that engage learners, empower educators, and improve student outcomes. As a leading provider of K–12 core curriculum, supplemental and intervention solutions and professional learning services, HMH partners with educators and school districts to uncover solutions that unlock students' potential and extend teachers' capabilities. HMH serves more than 50 million students and 4 million educators in 150 countries.

Provide high-level administrative support to the Director of Distribution Center, Managers, Supervisors, and the Operations SLT Team. Includes internal and external communications, reports, financial updates, presentations, travel and meeting arrangements, AP processes, and vendor assistance. Provide accurate Payroll processing and prompt resolution of payroll issues for distribution staff and staffing agencies onsite. Follow up SAP purchases with the Procurement Team and manage issues between AP and SAP.

Order computer hardware, software and/or special peripherals for the Operation Division when requested. Serve as the Liaison between the DC and Staffing Agencies.

Working in the Geneva Distribution Center, the administrative coordinator will be responsible for the following primary duties:

• Accounts Payable: AP Vouchers, verify coding and pricing of invoices, accruals update, vendor updates, vendor customer service. Purchase card credit card holder.
• Payroll: process payroll of RFT employees to the HR Team and the Temporary workers to their agencies, resolve any payroll issues, and agency boarding processes.
• Meeting presentations, order supplies and purchases of anything needed for the DC day-to-day operation, travel arrangements, training, document retention, staff’s schedules, meeting and event planning, etc.
• SLT Team support: (including but not limited to the Customer Service Team, Operational Excellent Team, and Performance Measurement Team) set up interviews, review reports, Org Charts, send CS orders, deposit payment checks, special project, etc.
• Human Resources support: new hire paperwork, I-9’s, any status changes to a RFT employee’s, Exit Surveys, etc.
• Special projects:
  Coordinate events and meetings, manage correspondence of the DC, the Customer Service and Sales offices.

• High School Diploma / General Education Degree (GED)
• A minimum of three years of related administrative work experience
• Proficient with all Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and advanced use of office technologies including Outlook, MS Teams, and Box
• Detail-oriented and thorough in execution.
• Clear, succinct, and professional oral and written communication.
• Ability to prioritize tasks effectively and develop and implement creative solutions and systems quickly.
• Flexibility and adaptability to constantly changing environment and needs.
• Possess a high energy level, integrity, and a strong work ethic.
• Self-starter and pro-active approach to all tasks.
• Some travel for company events as requested.
• Calm demeanor and highly collaborative problem-solving and taking on new challenges.
• Excellent interpersonal skills

Preferred but not necessary:

• Associate degree or higher education
• Fluent in Spanish (verbal and writing)

Houghton Mifflin Harcourt is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom.

HMH serves more than 50 million students in over 150 countries worldwide.
For more information, visit

Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.

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Nearest Major Market: Chicago
Job Segment: Curriculum, Administrative Assistant, Education, Publishing, Administrative