Receptionist; Part-Time

Description

Are you friendly, organized, and love helping people? Join Tri City Family Services, a nonprofit community mental health organization making a difference in Kane County. As the first person our clients see and speak with, you'll play an important role in creating a welcoming and supportive experience for everyone who walks through our doors.

This part-time opportunity is perfect for someone who enjoys working with people, staying organized, and being part of a mission-driven team. You'll help keep our front office running smoothly by greeting clients, answering phones, scheduling appointments, and supporting daily administrative operations.

• Enjoys providing excellent customer service
• Is organized, dependable, and detail-oriented
• Can comfortably multitask in a busy office environment
• Has previous administrative or receptionist experience
• Is comfortable using Microsoft Office and learning new technology
• Bilingual Spanish/English candidates are encouraged to apply

• Flexible part-time schedule (15-20 hours per week)
• Afternoon and evening hours
• Supportive, team-oriented workplace
• Meaningful work that helps strengthen our community
• Locations in Geneva and St. Charles

• Greets clients, check-in and processes fee payments through EMR system
• Answer and direct phone calls, emails, and inquiries to the appropriate departments.
• Schedule and confirm appointments, meetings, and conference room bookings.
• Processes agency requests for service entering data into EMR system.
• Receives, logs and prepares for the deposit of daily receipts, including client fees, donor contributions, third party payment and grant payments
• Maintain and update office records, client files, and databases with accuracy.
• Assist in preparing reports, correspondence, and other office documents.
• Manage incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to various departments, including data entry, filing, and document preparation.
• Assist with event coordination, meeting preparations, and office communications.
• Ensure the reception area is clean, organized, and presentable at all times.
• Other duties as assigned.