Administrative & Accounting Assistant

CE — Commodities Engineering Sàrl is an IT services company based in Plan-les-Ouates, serving the commodity trading industry. We run platforms for our clients, who pay for them on a consumption basis.

The group employs around ten people across three entities:
Switzerland, Spain and the United Kingdom. The group's accounts are kept in Geneva, in Bexio, in coordination with a trustee in each country.

Reporting directly to management, you take charge of the group's day-to-day accounting and of the coordination with our Swiss, Spanish and British trustees. You are the only person dedicated to finance in the company. That calls for autonomy: you organise your own work, you meet the deadlines of all three countries, and you alert management when something needs attention. Technical work and tax filings remain with our trustees;

your role is to give them clean accounts on time, and to make the figures legible for management.

• Client invoicing and collection: record monthly platform consumption and consolidate the billing data; check it against the contracts before issuing, then raise and send the invoices in Bexio; track receivables and handle reminders.
• Accounts payable: collect invoices received by e-mail, by post and on supplier portals; post them according to the agreed allocation rules; prepare supplier payments, which management approves and releases.
• Banking and treasury: import and reconcile the BCV and Swisscard statements; match payments against client and supplier invoices; keep the cash-flow forecast up to date and flag the subsidiaries' funding needs.
• Payroll: prepare the Swiss payroll — checking parameters, variable items, payslips and entries; pass changes to the British and Spanish payroll providers and post their charges in Bexio; make sure social-security deadlines are met in all three countries.
• Closings and trustee coordination: prepare the monthly closings and give the trustees what they need for VAT returns and year-end accounts; reconcile intercompany balances across the three entities; prepare a monthly briefing for management — result, cash, receivables, payables.
• Administration: expense claims and credit-card receipts; tracking of contracts, recurring subscriptions and renewal dates; filing and archiving.

• Swiss commercial apprenticeship certificate (CFC), a federal diploma or certificate in accounting, or equivalent training.
• At least 5 years in general accounting in Switzerland, ideally in a fiduciary firm or an SME, working the full cycle independently up to the preparation of the year-end accounts.
• Sound knowledge of Swiss VAT and social-security contributions.
• Fluent French and professional English are essential. Spanish is an asset.
• Comfortable with Bexio (or an equivalent) and very comfortable with Excel.
• Genuine autonomy, rigour, a sense of priorities and discretion.
• An appetite for simplifying and automating repetitive tasks.
• Swiss permit or EU/EFTA national.