Executive Assistant

Location:

Geneva, Switzerland

Job Title:

Executive Assistant

Department:
Office Management

Reporting To:
Senior Executive Assistant and Office Manager

We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and organizational support to multiple senior executives in our Geneva office. This pivotal role ensures executive operational efficiency, manages complex communications, and handles sensitive information with utmost discretion. Additional responsibilities include backing the Senior Executive Assistant and Office Manager, supporting high‑profile events, and contributing positively to office operations.

• Executive & Remote VP Support:
  Proactively manage complex calendars, appointments, and international travel arrangements (including visa logistics and expenses). Coordinate and prioritize meetings, conferences, and events, resolving scheduling conflicts with agility.
• Communication & Stakeholder Engagement:
  Serve as the primary point of contact for internal and external stakeholders; screen, prioritize, and manage executive communications (calls, emails, correspondence); draft and edit professional documents, presentations, and reports.
• Meeting & Project Management:
  Prepare agendas, briefing materials, and presentations; coordinate logistics for high‑level gatherings; take minutes, track action items, and provide dedicated project support, research, and data compilation.
• Administrative & Office Contribution:
  Oversee general administrative duties, document management, and office tasks including invoice processing; act as reliable backup for the Office Manager to ensure continuity of office operations.

Required:

• Minimum 5 years of experience supporting senior leadership within a multinational corporate environment.
• Fluency in English and proficient French (written and spoken).
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and multi‑calendar management platforms.
• Strong organizational ability, meticulous attention to detail, and proficiency in managing complex schedules.
• High integrity and discretion with confidential information.
• Proactive, adaptable, problem‑solving mindset capable of managing last‑minute changes under pressure.
• Excellent verbal and written communication skills across all organizational levels.

Desired:

• Additional languages:
  Spanish or Portuguese.
• Open‑minded, collaborative team player who enjoys a dynamic, less formal office culture and contributes positively to team life.
• Experience with international exposure or a keen interest in global business.

• Impactful Work:
  Engage with diverse projects and key company events, seeing tangible results of your contributions.
• International Environment:
  Collaborate with an expert international team and senior leaders in a globally connected office.
• Growth and Development:
  Continuous skill development through courses and the right tools for the job.
• Attractive Compensation & Benefits:
  Competitive salary package, bonus plan, and strong benefits.
• Supportive Culture:
  Values teamwork, friendship, and shared success with active participation in office groups and events.
• Work‑Life Balance: 40‑hour work week with the flexibility of one remote day per week.

We are committed to building a diverse and inclusive workforce and strongly encourage applications from all qualified candidates irrespective of gender, background, or identity.

To apply, please share your Linked In profile or CV along with a motivation letter in English. If there is a good match, we will invite you for a preliminary interview via Microsoft Teams.